Healthcare Office Coordinator — In-Office, Data & Compliance

Charlie Health; Millcreek (UT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Stock options

Comprehensive benefits

In‑office role

Job summary

Charlie Health is hiring an Office Coordinator for our Millcreek, Utah office. This fully in-office role supports daily administrative operations, clinical data handling, and coordination with Compliance to maintain compliant, efficient workflows.

You will process payor and license paperwork, enter data, reconcile across systems, and assist with device storage and IT-related tasks. A collaborative, patient-centered environment awaits.

Qualifications

• 2+ years of experience in office coordination, administrative support, or related role in healthcare or behavioral health preferred.
• Familiarity with administrative processes such as payor credentialing, license applications, claims submissions, and data entry; training provided.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment for staff and visitors.
• Process administrative paperwork to facilitate care delivery, including payor credentialing, license applications, and claims submissions.
• Partner with Compliance to ensure operational infrastructure for on-site behavioral health services.
• Lead diverse organizational projects within People Operations and cross-functional teams.
• Assist IT with issues and support storage/management of devices.
• Promote Charlie Health culture through events and team meetings.
• Be a go-to resource for staff with information and answers.
• Review and transfer patient data accurately between Salesforce and medical records systems.
• Maintain patient charts and records in compliance with guidelines.
• Enter and update patient information in databases and EHRs; ensure data integrity.
• Provide admin support to admissions and clinical teams, including scheduling and correspondence.
• Support leadership with special projects and cross-team communications.
• Adhere to HIPAA and other compliance standards.
• Collaborate with admissions, clinical, and administrative staff to coordinate patient care.
• Participate in training to enhance care administration and data management skills.

Skills

Office coordination

Data entry

Communication

Organization

Regulatory compliance

Tools

Salesforce

EHR systems

Job description

Charlie Health is hiring an Office Coordinator for our Millcreek, Utah office. This fully in-office role supports daily administrative operations, clinical data handling, and coordination with Compliance to maintain compliant, efficient workflows.

You will process payor and license paperwork, enter data, reconcile across systems, and assist with device storage and IT-related tasks. A collaborative, patient-centered environment awaits.