In-Office Office Coordinator - Healthcare Operations

Charlie Health, Inc.; Levittown (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits

Stock options may be included

Job summary

Charlie Health, Inc. in Levittown, NY is seeking an Office Coordinator to run the day-to-day operations of the Levittown office and support care delivery.

You will handle payor paperwork, data entry, and data transfer across systems, while ensuring regulatory compliance and a smooth on-site operation. The role is fully in-office, Monday–Friday, 9:00 AM–5:00 PM, with collaboration across the Compliance and People Operations teams and opportunities to lead projects and events that reinforce

Qualifications

• 2+ years of experience in office coordination or a related role.
• Healthcare or behavioral health experience preferred.
• Familiarity with payor credentialing, licence applications, claims submissions, and data entry.
• Strong organizational skills and meticulous attention to detail.
• Strong interpersonal and communication skills with a collaborative approach.
• Self-starter who can manage multiple tasks with shifting priorities.
• US work authorization; native or bilingual English proficiency.
• Fully in-office in Levittown, NY, 9:00 AM–5:00 PM, Monday–Friday.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Process administrative paperwork for care delivery, including payor/licence apps, claims, and data entry.
• Partner with Compliance to support on-site behavioral health services infrastructure.
• Lead various organizational projects within People Operations and cross-functionally.
• Assist IT with issues and support device storage/management.
• Plan events and team meetings to reinforce Charlie Health culture.
• Provide information and answers to staff and visitors as the office resource.
• Support leadership with special projects.
• Review and transfer patient data between Salesforce and medical records systems, ensuring accuracy and compliance.
• Maintain patient charts and records per guidelines and regulatory requirements.
• Enter and update patient information in databases and EHRs; monitor data integrity.
• Provide administrative support to admissions and clinical teams; schedule and organize meetings.
• Adhere to HIPAA and other compliance standards in data handling and disposal.
• Collaborate with admissions, clinical, and admin staff for coordination of patient care.
• Participate in training to improve care administration, data management, and compliance.

Skills

Office coordination

Data entry

Communication

Organizational skills

HIPAA compliance

Tools

CRM systems

Microsoft Office

Job description

Charlie Health, Inc. in Levittown, NY is seeking an Office Coordinator to run the day-to-day operations of the Levittown office and support care delivery.

You will handle payor paperwork, data entry, and data transfer across systems, while ensuring regulatory compliance and a smooth on-site operation. The role is fully in-office, Monday–Friday, 9:00 AM–5:00 PM, with collaboration across the Compliance and People Operations teams and opportunities to lead projects and events that reinforce