In-Office Office Coordinator — Healthcare Ops

Charlie Health; Levittown (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Charlie Health seeks an Office Coordinator in Levittown, NY to oversee daily office operations and support clinical care delivery. This full‑time, in‑office role runs Monday–Friday, 9:00 AM–5:00 PM, and involves coordinating paperwork, data entry, and cross‑team collaboration.

You will partner with Compliance to ensure HIPAA‑compliant operations, manage data transfers between systems like Salesforce and EHRs, and assist admissions and clinical teams with scheduling and documentation.

Qualifications

• 2+ years of experience in office coordination or related role, preferably in healthcare or behavioral health.

Responsibilities

• Manage day-to-day office operations and ensure a well-organized, welcoming environment for staff and visitors.
• Process administrative paperwork that facilitates care delivery, including payor and license applications, claims submissions, and data entry across systems.
• Partner with Compliance to support on-site behavioral health services.
• Lead organizational projects within People Operations and cross-functionally.
• Assist IT with issues and support device storage/management.
• Champion Charlie Health culture through events and team meetings.
• Be the go-to person in the office for information and guidance.
• Support leadership with special projects.
• Review and transfer patient data accurately between Salesforce and medical records systems.
• Maintain patient charts and records in compliance with guidelines and regulations.
• Enter and update patient information in databases and EHR systems; monitor data integrity.
• Provide administrative support to admissions and clinical teams; schedule appointments and organize meetings.
• Complete attendance tracking and other admin tasks; respond to team inquiries.
• Ensure HIPAA compliance and proper data handling, storage, and disposal.
• Collaborate with admissions, clinical, and admin staff for seamless care coordination.
• Participate in training and professional development for care administration.

Skills

Office coordination

Healthcare environment

Communication

Tools

Salesforce

EHR systems

Job description

Charlie Health seeks an Office Coordinator in Levittown, NY to oversee daily office operations and support clinical care delivery. This full‑time, in‑office role runs Monday–Friday, 9:00 AM–5:00 PM, and involves coordinating paperwork, data entry, and cross‑team collaboration.

You will partner with Compliance to ensure HIPAA‑compliant operations, manage data transfers between systems like Salesforce and EHRs, and assist admissions and clinical teams with scheduling and documentation.