Healthcare Office Coordinator - Front Desk & Admin Lead

Bozeman Health; Bozeman (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

Bozeman Health is seeking an Office Coordinator to support the assigned department with clerical and administrative tasks. The role focuses on patient appointmenting, telephone triage, registration, and routine inquiries, delivering efficient office operations and professional service.

Responsibilities include greeting patients, answering phones, filing, copying, preparing messages, handling mail, and operating standard office equipment.

Qualifications

• Must demonstrate sound judgment, patience, and maintain a professional demeanor.
• Ability to learn current and new computer applications and office equipment.

Responsibilities

• Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Patient Appointing
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prints letters, memos, forms, and reports according to written or verbal instructions.
• May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
• May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.

Skills

Interpersonal communication

Verbal and written communication

Computer literacy

Organizational skills

Prioritization under deadlines

Confidentiality and discretion

Education

High School Diploma or Equivalent

Tools

Office equipment (copiers, scanners, phones, etc.)

Job description

Bozeman Health is seeking an Office Coordinator to support the assigned department with clerical and administrative tasks. The role focuses on patient appointmenting, telephone triage, registration, and routine inquiries, delivering efficient office operations and professional service.

Responsibilities include greeting patients, answering phones, filing, copying, preparing messages, handling mail, and operating standard office equipment.