Healthcare Executive Admin & Project Coordinator

Mass General Brigham Incorporated; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham Incorporated is seeking an experienced administrative professional to provide high-level support to the executive and management teams in the Boston area. The role focuses on scheduling, correspondence, meeting coordination, and office operations essential to a well-functioning leadership team.

Responsibilities include managing calendars, preparing reports, coordinating travel, and mentoring junior staff as needed.

Qualifications

• High School Diploma or Equivalent required.
• 5-7 years experience in administrative role, preferably in healthcare.
• Experience supporting senior-level staff.

Responsibilities

• Manage executive schedules, appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and documents.
• Handle correspondence including emails, letters, and calls.
• Organize electronic and physical files.
• Schedule and facilitate meetings, prepare agendas, take minutes.
• Coordinate room bookings and catering for meetings.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for tech needs.
• Assist with special projects and event planning.
• Monitor project timelines and deadlines.

Skills

Executive support

Microsoft Office

Schedule coordination

Communication skills

Multitasking

Independent work

Hospital administration familiarity

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration (preferred)

Tools

Microsoft Office Suite

Job description

Mass General Brigham Incorporated is seeking an experienced administrative professional to provide high-level support to the executive and management teams in the Boston area. The role focuses on scheduling, correspondence, meeting coordination, and office operations essential to a well-functioning leadership team.

Responsibilities include managing calendars, preparing reports, coordinating travel, and mentoring junior staff as needed.