Strategic Executive Assistant to Leadership

Partner's Healthcare; Boston (MA); Hybrid; USD 28,000 - 45,000; Full time

Job summary

Mass General Brigham is seeking an experienced Administrative Assistant to provide executive secretarial support for the Brigham and Women's Hospital leadership team. You will manage calendars, coordinate travel, prepare correspondence, and assist with meetings.

The role requires 3-5 years of experience, strong administrative and proofreading skills, and a high school diploma (associate's degree preferred). You will handle sensitive information with discretion and help onboard staff as needed.

Qualifications

• Education: High School Diploma or Equivalent required; associate's degree preferred.
• Experience: 3–5 years as Administrative Assistant to Executive or Chair or Senior Leader.
• Proficient in proofreading, editing and business communication; strong organizational skills.

Responsibilities

• Perform secretarial and administrative duties for an executive or chief.
• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often interprets and communicates executive or board's intent to other employees.
• Perform payroll functions for executive team.
• Assists other administrative/executive assistants and may assist with orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under minimal supervision.

Skills

Advanced administrative skills

Proofreading and editing

Phone and written communication

Organizational skills

Problem solving

Education

High School Diploma or Equivalent

Associate's degree preferred

Tools

Office applications

Job description

Mass General Brigham is seeking an experienced Administrative Assistant to provide executive secretarial support for the Brigham and Women's Hospital leadership team. You will manage calendars, coordinate travel, prepare correspondence, and assist with meetings.

The role requires 3-5 years of experience, strong administrative and proofreading skills, and a high school diploma (associate's degree preferred). You will handle sensitive information with discretion and help onboard staff as needed.