Healthcare Administrative Specialist (Onboarding + Payroll)

Quantum Rehabilitation and Nursing; Middle Island (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401k

Health Insurance

Dental Insurance

Vision Insurance

Paid time off

Job summary

Quantum Rehab & Nursing is seeking an experienced Administrative Assistant to manage the office, supervise staff, and support upper management. The ideal candidate is polished, professional, personable, and able to multi-task in a fast-paced healthcare setting.

Responsibilities include front desk operations, onboarding and credentialing, payroll, accounts payable, and coordinating IT and facility needs. Excellent communication and organization are essential to success.

Qualifications

• Experience managing office operations and supervising staff.
• Ability to multi-task and meet deadlines in a fast-paced healthcare setting.
• Polished, professional, discreet handling of confidential information.
• Experience onboarding contractors and credentialing processes.
• Payroll, front desk administration, and vendor communications.

Responsibilities

• Manage the office and supervise staff.
• Assist upper management with daily operations and scheduling.
• Handle payroll responsibilities and front desk tasks.
• Coordinate onboarding and credentialing for staff and contractors.
• Process and distribute correspondence, invoices, and records to Corporate Office.
• Provide excellent customer service to residents, families, and vendors.

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

Quantum Rehab & Nursing is seeking an experienced Administrative Assistant to manage the office, supervise staff, and support upper management. The ideal candidate is polished, professional, personable, and able to multi-task in a fast-paced healthcare setting.

Responsibilities include front desk operations, onboarding and credentialing, payroll, accounts payable, and coordinating IT and facility needs. Excellent communication and organization are essential to success.