Healthcare Admin Specialist | Onboarding, Payroll & Office

Momentum at South Bay for Nursing and Rehab; East Islip (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k

Health Insurance

Dental Insurance

Vision Insurance

Paid time off

Job summary

Momentum at South Bay for Nursing and Rehab in East Islip, NY, is seeking an experienced Administrative Assistant to manage the office, supervise staff, and support upper management. The ideal candidate is polished, professional and capable of handling multiple tasks with accuracy and confidentiality.

The role includes onboarding staff, payroll, front desk duties, and ensuring regulatory compliance while delivering excellent customer service to residents, families, vendors, and colleagues.

Qualifications

• Proficient in Microsoft Office applications including Outlook, Excel, Word, PowerPoint and Teams.
• Experience with onboarding staffing agency employees, contractors and facility staff.
• Ability to manage payroll and front desk administration with accuracy.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the office and supervise staff to support upper management.
• Oversee payroll responsibilities and front desk operations.
• Coordinate onboarding, background checks and licensing documentation.
• Handle financial records, invoices, and accounts payable processes.
• Ensure regulatory compliance and maintain confidentiality of information.
• Provide excellent customer service to residents, families, vendors and staff.
• Support administrator with various duties and projects as assigned.

Skills

Microsoft Office proficiency

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

Momentum at South Bay for Nursing and Rehab in East Islip, NY, is seeking an experienced Administrative Assistant to manage the office, supervise staff, and support upper management. The ideal candidate is polished, professional and capable of handling multiple tasks with accuracy and confidentiality.

The role includes onboarding staff, payroll, front desk duties, and ensuring regulatory compliance while delivering excellent customer service to residents, families, vendors, and colleagues.