Healthcare Administrative Specialist

Aveanna Healthcare; Beaumont (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance (Company-paid)

Paid Holidays

Paid Vacation

Paid Sick Days

Quarterly Bonus Opportunities

Mileage Reimbursement

401(k) with Employer Matching

Employee Stock Purchase Plan (15% Disc

Tuition Discounts and Reimbursement

Advancement Opportunities

Employee Recognition Programs

Relief Fund

New Hire Orientation

Employee Resource Groups

Job summary

Aveanna Healthcare is seeking an Operations Specialist (Medical Records Specialist) in Beaumont, TX to support branch clinical operations and payroll coordination. The role emphasizes customer service, records accuracy, and documentation in a fast-paced private duty nursing environment.

We offer an award-winning culture with comprehensive benefits and a daytime Monday–Friday schedule. On-site, full-time with on-call rotations and opportunity for growth within a nationwide provider.

Qualifications

• High School Diploma or equivalent required; College Degree is a PLUS.
• Experience in payroll and/or human resources is highly preferred.
• Proficient in Microsoft Office Suite, with strong skills in Word and Excel.
• Team player with excellent organizational skills and the ability to multitask effectively.
• Home health experience is a PLUS.
• Proficiency in English; bilingual skills are a PLUS.

Responsibilities

• Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
• General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies.
• Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes.
• Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office.
• Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries.

Skills

Payroll experience

HR experience

Team player / organizational skills

English proficiency

Bilingual abilities

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

Word

Excel

Job description

Join a Company That Puts People First!

Aveanna Healthcare is one of the nation’s largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.

Overview

Position: Operations Specialist

(Medical Records Specialist)

Aveanna Healthcare is one of the nation’s largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.

What Makes Aveanna Different?

Award-Winning Culture

• Recognized in Indeed’s Work Wellbeing Top 100 Companies of 2024
• Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024

Comprehensive Benefits Package

• Health, Dental, Vision, and Company-paid Life Insurance
• Paid Holidays, Vacation Days, and Sick Days
• Quarterly Bonus Opportunities
• Mileage Reimbursement
• 401(k) Savings Plan with Employer Matching
• Employee Stock Purchase Plan with a 15% Discount
• Tuition Discounts and Reimbursement Program (conditions apply)
• Nationwide Presence with Advancement Opportunities
• Employee Recognition Programs and Relief Fund
• Structured New Hire Orientation
• Employee Resource Groups for Community and Support

Position Details

• Compensation: $17.00+ hourly + quarterly bonuses.
• Schedule: Monday–Friday, daytime hours; full-time with on-call rotations.
• Location: Beaumont, TX

Responsibilities Of The Operations Specialist

• Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
• General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies.
• Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes.
• Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office.
• Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries.

Qualifications Of The Operations Specialist

• High School Diploma or equivalent required; College Degree is a PLUS.
• Experience in payroll and/or human resources is highly preferred.
• Proficient in Microsoft Office Suite, with strong skills in Word and Excel.
• Team player with excellent organizational skills and the ability to multitask effectively.
• Home health experience is a PLUS.
• Proficiency in English; bilingual skills are a PLUS.

Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions.