Healthcare Administrative Specialist

Aveanna Healthcare, LLC; Leesburg (FL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid holidays

Paid vacation

Sick days

Quarterly bonuses

Mileage reimbursement

Employer 401(k) match

Stock purchase plan

Tuition discounts

Tuition reimbursement

Advancement opportunities

Recognition programs

Relief fund

New hire orientation

ERGs

Job summary

Aveanna Healthcare, LLC is seeking an Operations Specialist (Medical Records Specialist) in Leesburg, FL to support clinical operations at the branch. You will handle payroll-related tasks, onboarding coordination, and ensure accurate records while delivering high-level customer service.

Ideal candidates have a high school diploma, proficiency in Microsoft Office, and strong organizational skills; bilingual abilities are a plus.

Qualifications

• High School Diploma or equivalent required; college degree is a plus.
• Experience in payroll and/or human resources is highly preferred.
• Proficient in Microsoft Office Suite, especially Word and Excel.
• Team player with excellent organizational skills and multitasking ability.
• Home health experience is a plus; bilingual skills are a plus.

Responsibilities

• Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
• General Office Duties: Manage scanning, filing, calls, emails, faxes, mail distribution, invoices, and office supplies.
• Compliance Coordination: Support recruiting and onboarding, maintain personnel files, ensure credentialing, and assist risk management.

Skills

Customer service

Organization

Multitasking

Team player

English proficiency

Bilingual (Plus)

Education

High School Diploma or equivalent

College Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

Join a Company That Puts People First!

Aveanna Healthcare is one of the nation's largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.

Overview

Position: Operations Specialist

(Medical Records Specialist)

Aveanna Healthcare is one of the nation's largest private duty nursing companies, continuing to grow and innovate. We pride ourselves on fostering a workplace culture that values diversity, encourages collaboration, and supports our team members every step of the way.

What Makes Aveanna Different?

Award-Winning Culture

• Recognized in Indeed’s Work Wellbeing Top 100 Companies of 2024
• Named Best Company for Work-Life Balance, Happiest Employees, Best Culture, and Best CEO by Comparably in 2024

Comprehensive Benefits Package

• Health, Dental, Vision, and Company-paid Life Insurance
• Paid Holidays, Vacation Days, and Sick Days
• Quarterly Bonus Opportunities
• Mileage Reimbursement
• 401(k) Savings Plan with Employer Matching
• Employee Stock Purchase Plan with a 15% Discount
• Tuition Discounts and Reimbursement Program (conditions apply)
• Nationwide Presence with Advancement Opportunities
• Employee Recognition Programs and Relief Fund
• Structured New Hire Orientation
• Employee Resource Groups for Community and Support

Position Details

• Compensation: $18.00+ hourly + quarterly bonuses.
• Schedule: Monday–Friday, daytime hours; full-time with on-call rotations.
• Location: Leesburg, FL 34748

Responsibilities Of The Operations Specialist

• Customer Service Support: Deliver top-level service to internal and external clients for all clinical operational support activities at the branch.
• General Office Duties: Manage tasks such as scanning, filing, handling incoming calls, emails, and faxes, distributing mail, processing invoices, and ordering office supplies.
• Compliance Coordination: Support recruiting and onboarding efforts, maintain personnel files, ensure credentialing, and assist with risk management processes.
• Medical Records Management: Perform data entry, organize and distribute physician plans of care, and uphold communication standards within the office.
• Payroll Assistance: Review weekly timesheets, audit payroll files, and serve as the primary contact for caregiver payroll inquiries.

Qualifications Of The Operations Specialist

• High School Diploma or equivalent required; College Degree is a PLUS.
• Experience in payroll and/or human resources is highly preferred.
• Proficient in Microsoft Office Suite, with strong skills in Word and Excel.
• Team player with excellent organizational skills and the ability to multitask effectively.
• Home health experience is a PLUS.
• Proficiency in English; bilingual skills are a PLUS.

Note: As an employer receiving Medicare and Medicaid funds, Aveanna employees must comply with all health-related requirements, including vaccinations and testing, subject to medical or religious exemptions.

Take the Next Step in Your Career!

Join a team where you can grow, lead, and make a real difference in the lives of others.