Healthcare Administrative Receptionist

Aveanna Healthcare; Tulsa (OK); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Health, Dental, Vision

Life Insurance

401(k) with Employer Matching

Paid Holidays

Paid Vacation

Tuition Discounts

Employee Stock Purchase Plan

Monthly Bonus Potential

Nationwide Footprint

Employee Resource Groups

Job summary

Aveanna Healthcare is seeking a Medical Receptionist – Operations Specialist for an in-office, full-time position in Tulsa, OK. This entry-level role focuses on delivering excellent customer service and supporting branch clinical operations with proficient office tools and multi-tasking abilities.

The role emphasizes organization, teamwork, and collaboration with nurses and families, with benefits and a monthly bonus potential. Standard office hours apply.

Qualifications

• Proficiency with office administrative tools and software.
• Ability to multi-task in a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide top level customer service to internal and external clients related to branch location’s clinical operational support activities.
• General Office Support: scanning, filing, answering calls, emails, faxes, mail, invoicing, supplies.
• Coordinate recruitment/onboarding, credentialing, and risk management support.
• Data entry, organization, and distribution of physician plans of care; maintain office communications.
• Payroll assistance: review timesheets, audit payroll, act as primary contact for caregiver payroll inquiries.

Skills

Office administration

Multitasking

Organization

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

Word

Excel

Job description

Medical Receptionist – Operations Specialist

Aveanna Healthcare is a leading national provider of home health services to medically fragile children and adults. Our mission isto revolutionize the way homecare is delivered,one patient at a time. Our team consists of operational and clinical support staff in our local office, and bedside clinicians in local patient homes.

This Entry-level, front office position provides excellent customer service as a true first glimpse into Aveanna’s mission and Core Values. Proficiency with office administrative tools, the ability to multi-task , and strong organizational skills will be essential in this rol e.

Schedule

In - Office Role, Full Time Schedule, Monday –Friday , Standard Office Hours

Location

4111 S Darlington Ave Suite 1180 Tulsa, OK 74135

Compensation

$15+ hourly

What our Operation al Support Staff find s , working at Aveanna :

• Compassion and Purpose - B e an integral part of the impact we make first-hand
• Community and Connection- B uild relationships with nurses and families
• Appreciation and Teamwork-We recognize and reward both individual and team success
• Growth and Inclusion- Career and Skillset Advancement Opportunities
• Excitement and Happiness- A place to call HOME

Benefits

• Health, Dental, Vision, and Company-paid Life Insurance
• Paid Holidays, Paid Vacation Days, Paid Sick Days
• Fun Day and Inclusion Day
• Monthly Bonus Potential
• 401(k) Savings Plan with Employer Matching
• Employee Stock Purchase Plan with Employee Discount
• Tuition Discounts and Reimbursement Program (conditions apply)
• Nationwide Footprint w/advancement opportunities
• Awards and Recognition Program
• Employee Relief Fund
• Employee Resource Groups

Operations Specialist Responsibilities

• The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
• General Office Support duties including but not limited to scanning or filing of documentation and records, answering incoming calls, emails and faxes, mail distribution, invoice processing, and office supply ordering
• Compliance Coordination duties including but not limited to recruiting and onboarding support, personnel file completion, credentialing, and risk management
• Medical Records Clerk duties including but not limited to data entry, organization, and distribution of physician plans of care, and upholding overall office communication standards
• Payroll Assistant duties including but not limited to reviewing weekly time sheets, auditing weekly payroll file, and acting as primary point of contact for location caregiver payroll inquiries

Operations Specialist Qualifications

• High School Diploma or equivalent required, College Degree a PLUS
• Payroll and/or human resources experience
• Knowledge of Microsoft Office Suite, proficient in Word and Excel
• Team player, organization skillset and ability to multi - tas k
• Home Health experience is a PLUS
• Proficient in English, Bilingual a PLUS

AveannaHealthcare is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

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