Healthcare Administrative Assistant: Front Desk & Scheduling

DIVINE EDGE HEALTH SERVICES LLC; Town of Texas (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

Divine Edge Health Services LLC in Carrollton, TX is seeking an Administrative Assistant to support daily operations in a fast-paced healthcare setting. You will manage front desk duties, schedule appointments, maintain patient records with HIPAA compliance, assist with billing and data entry, and coordinate communications with staff and vendors.

This role requires strong organizational skills, attention to detail, and professional, courteous communication to ensure smooth, patient-centered

Qualifications

• High school diploma or equivalent required; associate's degree or higher preferred.
• 1+ years of administrative or office support experience, preferably in a healthcare setting.
• Proficiency in Microsoft Word, Excel, Outlook and general office software.
• Strong organizational skills with keen attention to detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Manage front desk operations including answering phones, greeting visitors, and directing inquiries.
• Schedule and coordinate appointments, meetings, and staff calendars.
• Maintain and organize patient or client records in compliance with healthcare privacy standards (HIPAA).
• Prepare and process correspondence, reports, forms, and other administrative documents.
• Support billing, data entry, and insurance verification processes as needed.
• Order and manage office supplies and inventory to ensure smooth daily operations.
• Communicate effectively with healthcare staff, clients, and external vendors.

Skills

MS Office proficiency

Organizational skills

Verbal & written communication

HIPAA awareness

Education

High school diploma or equivalent

Associate degree preferred

Job description

Divine Edge Health Services LLC in Carrollton, TX is seeking an Administrative Assistant to support daily operations in a fast-paced healthcare setting. You will manage front desk duties, schedule appointments, maintain patient records with HIPAA compliance, assist with billing and data entry, and coordinate communications with staff and vendors.

This role requires strong organizational skills, attention to detail, and professional, courteous communication to ensure smooth, patient-centered