Administrative Assistant

DIVINE EDGE HEALTH SERVICES LLC; Town of Texas (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

Divine Edge Health Services LLC in Carrollton, TX is seeking an Administrative Assistant to support daily operations in a fast-paced healthcare setting. You will manage front desk duties, schedule appointments, maintain patient records with HIPAA compliance, assist with billing and data entry, and coordinate communications with staff and vendors.

This role requires strong organizational skills, attention to detail, and professional, courteous communication to ensure smooth, patient-centered

Qualifications

• High school diploma or equivalent required; associate's degree or higher preferred.
• 1+ years of administrative or office support experience, preferably in a healthcare setting.
• Proficiency in Microsoft Word, Excel, Outlook and general office software.
• Strong organizational skills with keen attention to detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Manage front desk operations including answering phones, greeting visitors, and directing inquiries.
• Schedule and coordinate appointments, meetings, and staff calendars.
• Maintain and organize patient or client records in compliance with healthcare privacy standards (HIPAA).
• Prepare and process correspondence, reports, forms, and other administrative documents.
• Support billing, data entry, and insurance verification processes as needed.
• Order and manage office supplies and inventory to ensure smooth daily operations.
• Communicate effectively with healthcare staff, clients, and external vendors.

Skills

MS Office proficiency

Organizational skills

Verbal & written communication

HIPAA awareness

Education

High school diploma or equivalent

Associate degree preferred

Job description

Job Description

Job Description

About the Role:

Divine Edge Health Services LLC is looking for a motivated and organized Administrative Assistant to join our growing team in Carrollton, TX. This is a fantastic opportunity to play a key support role in a dynamic healthcare services environment where your contributions truly make a difference. If you thrive in a fast-paced setting and have a passion for helping others, we want to hear from you!

Responsibilities:

• Manage front desk operations including answering phones, greeting visitors, and directing inquiries
• Schedule and coordinate appointments, meetings, and staff calendars
• Maintain and organize patient or client records in compliance with healthcare privacy standards
• Prepare and process correspondence, reports, forms, and other administrative documents
• Support billing, data entry, and insurance verification processes as needed
• Order and manage office supplies and inventory to ensure smooth daily operations
• Communicate effectively with healthcare staff, clients, and external vendors

Requirements:

• High school diploma or equivalent required; associate's degree or higher preferred
• 1+ years of administrative or office support experience, preferably in a healthcare setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software
• Strong organizational skills with keen attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with discretion (HIPAA awareness a plus)
• Professional, friendly demeanor with a team-oriented attitude

About Us:

Divine Edge Health Services LLC is a dedicated healthcare services provider based in Carrollton, TX, committed to delivering compassionate, high-quality care to the communities we serve. Our clients trust us for our reliability, professionalism, and genuine commitment to their well-being. We foster a supportive and inclusive workplace where every team member is valued and empowered to grow.