Administrative Assistant I - Calendar & Travel Coordinator

Northeast Community Clinic; Alhambra (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Northeast Community Clinic is seeking an Administrative Assistant to provide administrative support, coordinate meetings, travel, and client communications. The role emphasizes organization, accuracy, and professional interaction with Directors, staff, patients, and external partners.

The position requires experience with Microsoft Office, strong proofreading skills, and the ability to work both independently and in a team. Some travel to other facilities is expected.

Qualifications

• Excellent communication and customer service skills are essential.
• A.A. degree in Business Administration or related coursework; experience may substitute for education.
• Proficiency in Microsoft Office applications (Word/Excel/Outlook) required.
• Bi-lingual Spanish/English preferred.
• Must be able to travel between facilities (approximately 10%).

Responsibilities

• Prepares correspondence, reports, agendas and spreadsheets.
• Arranges appointments, conferences and travel.
• Coordinate meetings, take meeting minutes, maintain files.
• General office duties: filing, faxing, copying and ordering supplies.
• Manages multiple calendars and interactions with staff and external partners.
• Prepares expense reports and presentations; plans multiple projects.

Skills

Excellent Communication Skills

Excellent Customer Service Skills

Bi-lingual Spanish/English (preferred)

Teamwork

Travel readiness

Education

A.A. degree in Business Administration, or coursework in related field

Tools

Microsoft Office/Word/Excel/Outlook

Job description

Northeast Community Clinic is seeking an Administrative Assistant to provide administrative support, coordinate meetings, travel, and client communications. The role emphasizes organization, accuracy, and professional interaction with Directors, staff, patients, and external partners.

The position requires experience with Microsoft Office, strong proofreading skills, and the ability to work both independently and in a team. Some travel to other facilities is expected.