Healthcare Administrative Assistant — Calendar & Budgets

Baystate Health; Springfield (MA); On-site; USD 59,572,000 - 80,460,000; Full time

Job summary

Baystate Health is seeking a full-time Staff Assistant to support the Midwifery and Womens Health team at Baystate Medical Center in Springfield, MA. This role is ideal for an organized, detail-oriented professional who enjoys providing administrative support and working collaboratively with leaders and staff across a healthcare organization.

The position involves managing calendars, preparing reports, handling inquiries, and assisting with department budgets and purchases in a hospital setting.

Qualifications

• 2+ years of office or medical practice experience.
• Strong organizational, communication, and computer skills.
• Proficiency with word processing and spreadsheets.
• GED or HiSET is required.

Responsibilities

• Prepare reports, spreadsheets, correspondence, and other administrative materials.
• Manage calendars, meetings, appointments, and department communications.
• Receive and respond to telephone calls, visitors, and routine inquiries.
• Maintain department records, files, and administrative systems.
• Assist with department budgets, purchasing, invoices, and expenses.
• Collaborate professionally with hospital leadership, medical staff, and colleagues.

Skills

Office experience

Organizational skills

Communication

Computer skills

Word processing

Spreadsheets

Education

GED/HiSET

Job description

Baystate Health is seeking a full-time Staff Assistant to support the Midwifery and Womens Health team at Baystate Medical Center in Springfield, MA. This role is ideal for an organized, detail-oriented professional who enjoys providing administrative support and working collaboratively with leaders and staff across a healthcare organization.

The position involves managing calendars, preparing reports, handling inquiries, and assisting with department budgets and purchases in a hospital setting.