Staff Assistant

Baystate Health; Springfield (MA); On-site; USD 43,000 - 58,000; Full time

Job summary

Baystate Health is seeking a full-time Staff Assistant to support the Midwifery and Womens Health team at Baystate Medical Center in Springfield, MA. The role emphasizes organization, accuracy, and teamwork in a hospital setting.

The position involves managing calendars, preparing reports, handling inquiries, and assisting with budgets and purchasing. Schedule is Monday–Friday, 40 hours weekly, with a standard business day.

Qualifications

• High School Diploma or GED.
• 2+ years of office or medical practice experience.
• Strong organizational, communication, and computer skills.
• Proficiency with word processing and spreadsheets.

Responsibilities

• Prepare reports, spreadsheets, correspondence, and other administrative materials.
• Manage calendars, meetings, appointments, and department communications.
• Receive and respond to telephone calls, visitors, and routine inquiries.
• Maintain department records, files, and administrative systems.
• Assist with department budgets, purchasing, invoices, and expenses.
• Collaborate professionally with hospital leadership, medical staff, and colleagues.

Skills

Organizational skills

Communication

Computer skills

Word processing

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Staff Assistant – Baystate Midwifery and Womens Health | Baystate Health

Baystate Health is seeking a full-time Staff Assistant to support the Midwifery and Womens Health team at Baystate Medical Center in Springfield, MA. This role is ideal for an organized, detail-oriented professional who enjoys providing administrative support and working collaboratively with leaders and staff across a healthcare organization.

Key Responsibilities:

• Prepare reports, spreadsheets, correspondence, and other administrative materials
• Manage calendars, meetings, appointments, and department communications
• Receive and respond to telephone calls, visitors, and routine inquiries
• Maintain department records, files, and administrative systems
• Assist with department budgets, purchasing, invoices, and expenses
• Collaborate professionally with hospital leadership, medical staff, and colleagues

Qualifications:

• High School Diploma or GED
• 2+ years of office or medical practice experience
• Strong organizational, communication, and computer skills
• Proficiency with word processing and spreadsheets

Schedule & Location:

• Full-time, 40 hours per week
• Monday–Friday, business hours
• Approximately 8:00a-5:00p
• Baystate Medical Center | Springfield, MA

Education:

GED or HiSET (Required)

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate’s relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$20.79 - $23.90 - $28.08

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.