Healthcare Admin & Front Desk Specialist (In-Office)

Advocare,-LLC; Marlton (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Advocare is a physician-owned medical group seeking an Administrative Assistant to support the Corporate Office operations. This 100% in-person role serves as the front desk lead, greeting visitors, screening calls, handling mail, and maintaining a welcoming, professional environment.

You will provide executive and administrative support to corporate departments and the C-suite, schedule meetings, coordinate onboarding, manage supplies and access, and ensure confidentiality in daily operations

Qualifications

• Excellent verbal and written communication with professionals.
• Strong interpersonal and customer service skills.
• Excellent organizational, time-management, and multitasking abilities.
• Ability to prioritize deadlines and adapt to changing needs.
• Professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office.
• Ability to work independently yet collaborate with leadership.
• In-person only role.

Responsibilities

• Serve as the primary point of contact at the Corporate Office front desk.
• Answer, screen, and direct incoming telephone calls.
• Welcome visitors and direct them accordingly.
• Receive, organize, and distribute mail and deliveries.
• Provide administrative support to corporate departments and C-suite.
• Coordinate conference room reservations and onsite meetings.
• Schedule new hires and onboarding with IT and leaders.
• Manage office supplies and Kastle badge access.
• Maintain confidentiality and adhere to Advocare policies.
• Assist with special projects and other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Discretion/confidentiality

Microsoft Office

Team collaboration

Tools

Microsoft Office Suite

EMR familiarity

Job description

Advocare is a physician-owned medical group seeking an Administrative Assistant to support the Corporate Office operations. This 100% in-person role serves as the front desk lead, greeting visitors, screening calls, handling mail, and maintaining a welcoming, professional environment.

You will provide executive and administrative support to corporate departments and the C-suite, schedule meetings, coordinate onboarding, manage supplies and access, and ensure confidentiality in daily operations