Executive Front Desk & Admin Specialist (In-Person)

Remote Jobs; Marlton (NJ); On-site; USD 32,000 - 37,000; Full time

Job summary

Advocare is hiring an Administrative Assistant to support the Corporate Office. This role serves as the front desk point of contact and provides administrative support to various corporate departments and C-suite executives.

Ideal candidates will be organized, discreet, and able to manage multiple priorities in a fast-paced environment. This 100% in-person position requires strong communication and Microsoft Office proficiency at Advocare's Marlton, NJ location.

Qualifications

• Excellent verbal and written communication skills for interacting with employees, visitors, and leadership.
• Strong interpersonal and customer service skills with a professional demeanor.
• Excellent organizational, time-management, and multitasking abilities.
• Ability to prioritize responsibilities and adapt to changing administrative needs.
• High level of professionalism, discretion, and confidentiality.
• Attention to detail and follow-through.
• Proficiency in Microsoft Office Suite and related software.

Responsibilities

• Serve as the primary point of contact at the Corporate Office front desk with daily coverage.
• Provide administrative and operational support to Corporate Office departments and C-suite leaders.
• Coordinate conference room reservations and on-site meeting preparation.
• Schedule new hires and coordinate onboarding with IT and department leadership.
• Maintain office supplies, mailings, and badge access; manage phone and mail routing.
• Support daily corporate operations and assist with special projects as needed.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Time management

Discretion and confidentiality

Multitasking

Problem-solving

Tools

Microsoft Office Suite

Job description

Advocare is hiring an Administrative Assistant to support the Corporate Office. This role serves as the front desk point of contact and provides administrative support to various corporate departments and C-suite executives.

Ideal candidates will be organized, discreet, and able to manage multiple priorities in a fast-paced environment. This 100% in-person position requires strong communication and Microsoft Office proficiency at Advocare's Marlton, NJ location.