Healthcare Admin Assistant: Billing & Scheduling

Manatt, Phelps & Phillips, LLP; New York (NY); On-site; USD 63,000 - 69,000; Full time

Job summary

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to support the Health practice in our New York office. The role involves calendar management, invoice processing, and general administrative duties for consultants working on healthcare reform and regulatory projects.

Ideal candidates have 1–2 years of experience supporting multiple professionals, strong writing and research skills, and proficiency with MS Office. BA degree preferred; healthcare interest is a plus.

Qualifications

• 1–2 years of experience supporting multiple professionals in a fast-paced environment.
• Strong multi-tasking skills with the ability to prioritize to meet client deadlines.
• Strong writing and research skills.
• Ability to maintain discretion and professionalism with clients.
• Proficiency in MS Office; ability to learn new software programs.

Responsibilities

• Manage extensive calendars, schedule meetings, conference calls, travel, and events.
• Oversee entry and coding of time.
• Reconcile monthly billing statements and track to budget.
• Prepare and format documents in Word.
• Manage and track expense reimbursements.
• Provide back-up support to other administrative assistants.
• Handle ad hoc projects as needed.

Skills

calendar management

multi-tasking

writing and research

organizational skills

MS Office

client communication

discretion

Education

BA Degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

Legal billing software

Job description

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to support the Health practice in our New York office. The role involves calendar management, invoice processing, and general administrative duties for consultants working on healthcare reform and regulatory projects.

Ideal candidates have 1–2 years of experience supporting multiple professionals, strong writing and research skills, and proficiency with MS Office. BA degree preferred; healthcare interest is a plus.