Administrative Assistant - Healthcare

Manatt, Phelps & Phillips, LLP; New York (NY); On-site; USD 63,000 - 69,000; Full time

Job summary

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to support the Health practice in our New York office. The role involves calendar management, invoice processing, and general administrative duties for consultants working on healthcare reform and regulatory projects.

Ideal candidates have 1–2 years of experience supporting multiple professionals, strong writing and research skills, and proficiency with MS Office. BA degree preferred; healthcare interest is a plus.

Qualifications

• 1–2 years of experience supporting multiple professionals in a fast-paced environment.
• Strong multi-tasking skills with the ability to prioritize to meet client deadlines.
• Strong writing and research skills.
• Ability to maintain discretion and professionalism with clients.
• Proficiency in MS Office; ability to learn new software programs.

Responsibilities

• Manage extensive calendars, schedule meetings, conference calls, travel, and events.
• Oversee entry and coding of time.
• Reconcile monthly billing statements and track to budget.
• Prepare and format documents in Word.
• Manage and track expense reimbursements.
• Provide back-up support to other administrative assistants.
• Handle ad hoc projects as needed.

Skills

calendar management

multi-tasking

writing and research

organizational skills

MS Office

client communication

discretion

Education

BA Degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

Legal billing software

Job description

Department: Manatt Health

Job Number: 100639

Offices: New York

With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice in our New York Office. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.

Responsibilities

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Overseeing entry and coding of time.
• Reconciling monthly billing statements and tracking to budget.
• Prepare and format documents in Word
• Management and tracking of expense reimbursements.
• Provides back-up support to other administrative assistants when needed.
• Ad hoc projects and duties as needed.

Qualifications

• Candidate should have 1-2 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
• Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
• Must have strong writing and research skills
• Must have exceptional organizational skills and strong attention to detail
• The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
• Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
• Interest in the Healthcare field highly preferred
• BA Degree highly preferred

The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).