Health Professions Pathway Office Administrator

Commonwealth of VA Careers; Virginia Beach (VA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tidewater Community College is seeking an Administrative Assistant to support the Pathway Dean of Health Professions. This full-time role manages communications, schedules, records, and office operations to deliver excellent service to students, faculty, staff, and the public at the Virginia Beach campus.

The ideal candidate will maintain confidential files, coordinate meetings, handle databases and reports, and use PeopleSoft/eVA tools as needed while maintaining a professional, proactive

Qualifications

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in diverse communities.
• Ability to work in a high volume, fast paced, multi-tasking, team-oriented environment, while maintaining a positive and professional approach to duties and responsibilities assigned or assumed.
• Skill in organizing resources and establishing priorities.
• Knowledge of office management and administrative principles and procedures.
• Ability to coordinate and organize meetings and/or special events.
• Ability to use personal computer software including word processing; ability to maintain, create and update databases and spreadsheets; and conduct database queries.
• Ability to communicate effectively in writing and orally with campus faculty, staff, students, and the public, maintaining professional and timely correspondence using proper grammar, spelling and punctuation.
• Ability to interpret and apply policies and procedures in a wide variety of complex situations.
• Ability to work independently, communicate proactively, and problem-solve.
• Knowledge of appropriate methods of ordering, organizing, budget tracking, and maintaining office supply inventory.
• Experience in an office setting with multiple functional responsibilities.

Responsibilities

• Manage all aspects of the Health Professions Pathway office, including communications, reports, meetings, minutes, and materials.
• Serve as first point of contact for internal and external constituencies; greet visitors and maintain confidential records.
• Enter schedules into the student information system and coordinate classroom usage and room changes.
• Create/update databases and spreadsheets, coordinate textbook orders, and provide administrative support to the dean, faculty, and staff.
• Resolve issues proactively and maintain documentation of actions taken.
• Work in a high-volume environment with multiple campus departments and personnel.

Skills

Interpersonal communication

Multitasking in high-volume env

Resource organization

Office management knowledge

Meeting coordination

Databases and spreadsheets

Written and verbal communication

Policy interpretation

Independent work & problem-solving

Budgeting & procurement basics

Office experience

Tools

PeopleSoft

eVA

Job description

Tidewater Community College is seeking an Administrative Assistant to support the Pathway Dean of Health Professions. This full-time role manages communications, schedules, records, and office operations to deliver excellent service to students, faculty, staff, and the public at the Virginia Beach campus.

The ideal candidate will maintain confidential files, coordinate meetings, handle databases and reports, and use PeopleSoft/eVA tools as needed while maintaining a professional, proactive