Health Professions Pathway Office Coordinator

Virginia Community Colleges; Virginia Beach (VA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tidewater Community College seeks an Administrative Assistant to the Pathway Dean of Health Professions to coordinate the pathway office and communications. You will support students, faculty, and staff, manage scheduling, and prepare materials for meetings in a fast-paced college environment.

The role requires strong organizational skills, excellent written and verbal communication, and experience with office software and databases. Full-time, on-site in Virginia Beach.

Qualifications

• Strong interpersonal and communication skills to work with diverse stakeholders.
• Ability to work in a high-volume, fast-paced, multitasking environment.
• Skill in organizing resources and establishing priorities.
• Knowledge of office management and administrative principles and procedures.
• Ability to coordinate and organize meetings and/or special events.
• Ability to use personal computer software including word processing; ability to maintain, create and update databases and spreadsheets; and conduct database queries.
• Ability to communicate effectively in writing and orally with campus faculty, staff, students, and the public, maintaining professional and timely correspondence.
• Ability to interpret and apply policies and procedures in a wide variety of complex situations.
• Ability to work independently, communicate proactively, and problem-solve.
• Knowledge of ordering, budgeting, and maintaining office supply inventory.
• Experience in an office setting with multiple functional responsibilities.

Responsibilities

• Manage all aspects of the Health Professions Pathway office to provide service to students, faculty, staff, and the public.
• Coordinate and manage academic pathway office communications via in-person, mail, telephone, fax, and computer processes.
• Compile reports, coordinate and schedule meetings, take minutes, and organize meeting materials.
• Assist the Pathway Dean with coordination of activities supporting college and pathway objectives.
• Greet visitors and maintain confidential records; input schedules into the student information system.
• Coordinate classroom usage, room change requests, reservations, and textbook orders; provide administrative support as needed.
• Resolve issues proactively and maintain documentation of actions taken.

Skills

Interpersonal skills

Communication

Multitasking

Organizational skills

Office procedures

Meeting coordination

Policy interpretation

Independent work

Budgeting & ordering

Team collaboration

Tools

Word processing

Databases

Spreadsheets

PeopleSoft

eVA procurement

Job description

Tidewater Community College seeks an Administrative Assistant to the Pathway Dean of Health Professions to coordinate the pathway office and communications. You will support students, faculty, and staff, manage scheduling, and prepare materials for meetings in a fast-paced college environment.

The role requires strong organizational skills, excellent written and verbal communication, and experience with office software and databases. Full-time, on-site in Virginia Beach.