Health Occupations Programs Administrative Coordinator

Iowa Valley Community College District; Marshalltown (IA); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Retirement plan

Vacation

Sick and staff development

Job summary

Iowa Valley Community College District in Marshalltown, IA is hiring a Health Occupations Office Associate to provide comprehensive administrative support for Nursing, Nurse Aide, Medical Assisting, and Dental Assisting programs.

You will serve as the central contact for students, faculty, clinical partners, and stakeholders, coordinating records, communications, and program events while assisting with accreditation and regulatory requirements.

Qualifications

• Completion of HS or equivalent required.
• Associate’s degree preferred.
• Previous office support experience preferred.

Responsibilities

• Provide comprehensive administrative support to the Associate Dean, program directors, faculty, and staff within the Nursing, Nurse Aide, Medical Assisting, and Dental Assisting programs.
• Serve as the primary point of contact for students, faculty, healthcare partners, and community stakeholders, responding to inquiries and directing requests appropriately.
• Coordinate and maintain student records, program files, clinical documentation, and other confidential records in compliance with institutional policies and applicable regulations.
• Manage program communications, including correspondence, announcements, meeting schedules, class calendars, and distribution of information to students and faculty.
• Coordinate student admission, onboarding, progression, and graduation processes for Health Occupations programs.
• Support accreditation, regulatory, and program review activities by maintaining documentation, preparing reports, and assisting with data collection and record organization.
• Schedule and coordinate meetings, program events, orientations, Advisory Board meetings, and special activities for Health Occupation programs.
• Generate, compile, and maintain program data and reports related to enrollment, retention, completion, accreditation, and other KPIs.
• Track expiration dates and coordinate the review, renewal, and distribution of contracts and affiliation agreements.
• Develop and maintain effective working relationships with students, faculty, staff, clinical partners, and community stakeholders.
• Assigns, prioritizes, and monitors work activities of the .75 FTE Health Occupations Office Associate; provides training and guidance to ensure timely and accurate completion of departmental functions.
• Perform other related duties as assigned to support the goals, operations, and mission of the Health Occupations division.

Skills

Verbal and written communication

Interpersonal skills

Customer service principles

Organization and time management

Microsoft Office proficiency

Scheduling and event coordination

Problem-solving and critical thinking

Training and delegation

Confidentiality and judgment

Policy interpretation and compliance

Independent work with initiative

Education

HS diploma or equivalent

Associate degree preferred

Office support experience preferred

Tools

Word

Excel

Outlook

PowerPoint

Teams

Job description

Iowa Valley Community College District in Marshalltown, IA is hiring a Health Occupations Office Associate to provide comprehensive administrative support for Nursing, Nurse Aide, Medical Assisting, and Dental Assisting programs.

You will serve as the central contact for students, faculty, clinical partners, and stakeholders, coordinating records, communications, and program events while assisting with accreditation and regulatory requirements.