Harbor & Maritime Office Manager

McAllister Towing; Portland (ME); On-site; USD 42,000 - 52,000; Full time

Job summary

Portland Tugboat is seeking a reliable Office Manager to join the team in Portland, Maine. The role supports port managers with secretarial duties, expense reporting, payroll coordination, and accounting tasks related to petty cash.

Strong Microsoft Word, Excel, and Outlook skills are required, along with at least two years in a similar position. This exempt, full-time position offers opportunities to coordinate health insurance claims and travel arrangements while contributing to a

Qualifications

• HS Diploma or equivalent.
• A minimum of two years in a similar position.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• The Office Manager position consists of secretarial work and responsibilities that supports the port managers.
• Must insure timely and accurate submission of all required expense reports and approved invoices.
• Oversees the weekly preparation of timesheets, distributes the checks and coordinates any corrections with the Payroll Department.
• Maintains and prepares accounting reports regarding the Petty Cash account.
• Coordinates all claims for health insurance and personal injury to the corporate office.
• Makes all travel and event arrangements as necessary.
• Additional duties as assigned.

Education

HS Diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Portland Tugboat is seeking a reliable Office Manager to join the team in Portland, Maine. The role supports port managers with secretarial duties, expense reporting, payroll coordination, and accounting tasks related to petty cash.

Strong Microsoft Word, Excel, and Outlook skills are required, along with at least two years in a similar position. This exempt, full-time position offers opportunities to coordinate health insurance claims and travel arrangements while contributing to a