Accounting & Office Operations Lead

NKBA; Portland (ME); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

10% above cost on lumber at O’Brien 5

15% discount at Carhartt

Portland Sea Dogs tickets

Val Halla Golf Course sponsorship

Positive Work Environment

Job summary

O’Brien Wood & Iron is a Portland, Maine–based building company seeking an Office Manager & Accounting Specialist to support daily administrative, HR, and accounting tasks. The role includes maintaining financial records, accounts payable/receivable, payroll support, and coordinating with our CPA and payroll provider.

You will also oversee office and subcontractor documentation and improve processes. The position emphasizes accuracy, organization, and proactive financial analysis to assist

Qualifications

• 5+ years of bookkeeping or accounting experience, preferably in construction, project-based businesses, manufacturing, or multi-entity environments.
• Strong understanding of accounting principles, including job costing, reconciliations, and AP/AR.
• Excellent written and verbal communication and high attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Experience working with CPAs, payroll providers, insurance carriers, or other external financial professionals.

Responsibilities

• Support day-to-day administrative, HR, and accounting functions of the company.
• Maintain accurate financial records and process accounts payable and receivable.
• Maintain QuickBooks Online, assist with payroll and compliance, and coordinate with CPA and payroll provider.
• Maintain office systems, employee records, subcontractor documentation, and other administrative processes.
• Prepare documentation and reports for insurance renewals, audits, and compliance.

Job description

O’Brien Wood & Iron is a Portland, Maine–based building company seeking an Office Manager & Accounting Specialist to support daily administrative, HR, and accounting tasks. The role includes maintaining financial records, accounts payable/receivable, payroll support, and coordinating with our CPA and payroll provider.

You will also oversee office and subcontractor documentation and improve processes. The position emphasizes accuracy, organization, and proactive financial analysis to assist