Office Manager

McAllister Towing; Portland (ME); On-site; USD 42,000 - 52,000; Full time

Job summary

Portland Tugboat is seeking a reliable Office Manager to join the team in Portland, Maine. The role supports port managers with secretarial duties, expense reporting, payroll coordination, and accounting tasks related to petty cash.

Strong Microsoft Word, Excel, and Outlook skills are required, along with at least two years in a similar position. This exempt, full-time position offers opportunities to coordinate health insurance claims and travel arrangements while contributing to a

Qualifications

• HS Diploma or equivalent.
• A minimum of two years in a similar position.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• The Office Manager position consists of secretarial work and responsibilities that supports the port managers.
• Must insure timely and accurate submission of all required expense reports and approved invoices.
• Oversees the weekly preparation of timesheets, distributes the checks and coordinates any corrections with the Payroll Department.
• Maintains and prepares accounting reports regarding the Petty Cash account.
• Coordinates all claims for health insurance and personal injury to the corporate office.
• Makes all travel and event arrangements as necessary.
• Additional duties as assigned.

Education

HS Diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Founded in 1985, Portland Tugboat is New England’s premier tugboat company, providing the most powerful fleet of tugs in the region. Handling a wide range of cargo, Portland Tugboat has a distinguished record of providing safe and efficient ship docking and general harbor assist services in the port, covering the areas of Portland Harbor, Casco Bay, and Cousin's Island on Hussey Sound.

Captain Brian J. Fournier is the President of Portland Tugboat and a state-licensed docking pilot. He has docked ships on the East, West, and Gulf Coasts, and has led tractor-tug training exercises with SeaRiver Maritime in San Francisco and Portland Pipeline in Maine. He has been in the maritime industry since 1980's.

Portland Tugboat is seeking highly qualified and skilled Office Manager to join their team. Description of duties and responsibilities are outlined below:

Office Manager

Reports to

• The Office Manager is directly responsible and accountable to the President of Portland Tugboat.

Supervises

• Other office employees

Description of Duties

The Office Manager position consists of secretarial work and responsibilities that supports the port managers.

• Must insure timely and accurate submission of all required expense reports and approved invoices.
• Oversees the weekly preparation of timesheets, distributes the checks and coordinates any corrections with the Payroll Department.
• Maintains and prepares accounting reports regarding the Petty Cash account.
• Coordinates all claims for health insurance and personal injury to the corporate office.
• Makes all travel and event arrangements as necessary.
• Additional duties as assigned.

Minimum Requirements

• HS Diploma or equivalent
• A minimum of two years in a similar position.
• Proficient in Microsoft Word, Excel and Outlook.

Physical Requirements

• The ability to operate a computer terminal.
• The ability to operate telephones and standard office equipment.

FSLA Status

• Professional Exempt
• This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

Equal Employment Opportunity Employer

We are an Equal Employment Opportunity (“EEO”) Employer.

It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.