Guest Services Specialist – Auto Dealership

Willis Automotive; Des Moines (IA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with company match

Paid time off and holidays

Employee discounts

Job summary

Willis Automotive in Des Moines, IA, is seeking a Guest Services Representative to provide exceptional service in a fast-paced, multi-line dealership environment. You will respond to appointment needs and inquiries, coordinating with service advisors to ensure a seamless guest experience.

The role requires a high school diploma, strong communication skills, and proficiency with Excel and Outlook. Training and development are provided, with benefits starting after 30 days of employment.

Qualifications

• High School Diploma or equivalent required.
• Previous experience in a multi-line call center preferred.
• Working knowledge of Excel, Outlook and locating information on the Internet required.
• Strong written and verbal communication skills required.
• Ability to remain calm during confrontation required.

Responsibilities

• Respond to customer inquiries or service requests via e-mail or phone in a professional and courteous manner.
• Manage appointment schedules to maintain an adequate workload for all vehicle lines, including detail and accessories, based on assigned hours and appointment numbers, according to technician and advisor availability.
• Schedule service appointments and accurately describe the service needs in the appointment system software.
• Reserve loaners and complete proper forms for the scheduling of rental cards and pick up and/or drop off scheduled appointments. Coordinate drivers, arrange for out of town pick up, and deliver of vehicles.
• Promptly respond to requests from various department personnel (sales, collision, etc.) in a professional and courteous manner to assist in providing the ultimate guest experience.
• Perform follow-up calls to all service customers to ensure that they are completely satisfied with their recent work performed.
• Complete out-going calls to customer base to increase appointment and retention.

Skills

Customer service

Multiline call center

Communication

Attention to detail

Problem solving

Teamwork

Education

High School Diploma

Tools

Microsoft Excel

Outlook

Job description

Willis Automotive in Des Moines, IA, is seeking a Guest Services Representative to provide exceptional service in a fast-paced, multi-line dealership environment. You will respond to appointment needs and inquiries, coordinating with service advisors to ensure a seamless guest experience.

The role requires a high school diploma, strong communication skills, and proficiency with Excel and Outlook. Training and development are provided, with benefits starting after 30 days of employment.