Guest & Operations Administrative Assistant

Equity LifeStyle Properties; New Jersey; On-site; USD 22,041 - 24,796; Full time

Job summary

Equity LifeStyle Properties is seeking an Administrative Assistant for Sea Pines in Swainton, NJ. You will support property operations and guest/resident services with a professional, friendly approach.

Responsibilities include greeting guests, coordinating communications with staff, handling accounts payable in the automated system, processing procurement card reconciliations, maintaining files, and assisting with training and other office duties as needed.

Qualifications

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Flexibility

Office experience

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Accounting software

Job description

Equity LifeStyle Properties is seeking an Administrative Assistant for Sea Pines in Swainton, NJ. You will support property operations and guest/resident services with a professional, friendly approach.

Responsibilities include greeting guests, coordinating communications with staff, handling accounts payable in the automated system, processing procurement card reconciliations, maintaining files, and assisting with training and other office duties as needed.