Guest Experience & Office Operations Coordinator

Lightbeam Health Solutions; Irving (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Lightbeam Health Solutions is seeking an Office Administrative Assistant to be the first point of contact for visitors, employees, and vendors at the corporate office in Irving, TX. You will support daily operations, coordinate office activities, and help ensure a welcoming, professional environment.

Responsibilities include reception, meeting setup, travel coordination, and general administrative tasks while handling confidential information with discretion.

Qualifications

• 2+ years of administrative, receptionist, office coordinator, or related experience preferred.
• Strong customer service orientation and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills with the ability to prioritize competing demands.
• Demonstrated ability to handle confidential information with discretion.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently while supporting a collaborative team environment.

Responsibilities

• Greeting visitors, customers, and vendors in a professional and positive manner.
• Coordinate office supply inventory and replenishment to keep essential items stocked.
• Serve as liaison with building management and facility vendors.
• Coordinate mail, shipping, and receiving activities.
• Assist with office equipment administration and basic troubleshooting.
• Coordinate meeting room readiness and hospitality needs.
• Order, receive, and manage catering for meetings and events.
• Support cross-functional teams with projects and administrative initiatives.

Skills

Administrative experience

Customer service

Communication

MS Office

Organization

Discretion

Problem solving

Independent worker

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Lightbeam Health Solutions is seeking an Office Administrative Assistant to be the first point of contact for visitors, employees, and vendors at the corporate office in Irving, TX. You will support daily operations, coordinate office activities, and help ensure a welcoming, professional environment.

Responsibilities include reception, meeting setup, travel coordination, and general administrative tasks while handling confidential information with discretion.