Executive Assistant & Office Operations Coordinator

Steer Health; Irving (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Steer Health in Irving, Texas, seeks an organized Office Receptionist and Executive Coordinator to be the first impression of the company and the backbone of the office. You will manage complex calendars for the CEO and senior leaders, coordinate travel, and ensure meetings start on time with all materials and dial-in details.

You will greet visitors, handle calls, manage room bookings, oversee supplies, and help plan onsite and offsite events.

Qualifications

• Bachelor's degree required.
• 2+ years in receptionist, executive assistant, office coordinator, or similar role.
• Experience in fast-paced environments such as startups or healthcare is preferred.
• Experience managing calendars for senior executives or multiple leaders.
• Excellent written and verbal communication with a polished professional presence.
• Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
• Proficiency with Google Workspace or Microsoft 365 and calendar management.
• High discretion in handling confidential information.

Responsibilities

• Own and manage the CEO and senior leaders' calendars across time zones.
• Schedule internal meetings, customer and partner calls, board and investor meetings, and interviews.
• Prepare executives with confirmed agendas, materials, and travel information.
• Coordinate business travel, including flights, hotels, and ground transportation.
• Greet visitors, answer calls, route inquiries, and manage visitor check-in.
• Manage conference room bookings, mail, packages, and deliveries.
• Maintain office supplies, vendor relationships, and expense tracking.
• Plan onsite and offsite events and support new employee onboarding logistics.
• Draft and proofread professional correspondence and track action items.

Skills

Calendar management

Communication

Organizational skills

Google Workspace

Microsoft 365

Travel coordination

Discretion

Multi-tasking

Education

Bachelor's degree

Tools

Google Workspace

Microsoft 365

Job description

Steer Health in Irving, Texas, seeks an organized Office Receptionist and Executive Coordinator to be the first impression of the company and the backbone of the office. You will manage complex calendars for the CEO and senior leaders, coordinate travel, and ensure meetings start on time with all materials and dial-in details.

You will greet visitors, handle calls, manage room bookings, oversee supplies, and help plan onsite and offsite events.