Growth‑Oriented Engineering Ops & Admin Coordinator

EG&R Engineering PC; New Jersey; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) matching

Bonus based on performance

Paid time off

Opportunity for advancement

Competitive salary

Job summary

EG&R Engineering, PC is seeking an Operations & Administrative Coordinator to streamline day-to-day operations across office functions, accounting coordination, proposal prep, and recruiting administration.

The ideal candidate learns quickly, prioritizes effectively, and takes ownership from start to finish while collaborating with leadership, project teams, and partners as the firm grows.

Qualifications

• Bachelor’s degree in a related field preferred (BA/BS).
• 2–5 years of administrative/operations experience required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support the COO and leadership with day-to-day administrative and business operations.
• Coordinate general office needs, supplies, vendors, and records.
• Assist Accounts Payable/Receivable administration, including invoice tracking and expense organization.
• Support proposal preparation and qualification materials.
• Support recruiting activities with EG&R’s recruiting resources.
• Assist with onboarding/offboarding and HR administration tasks.
• Coordinate meetings, calendars, internal communications, and follow-ups.
• Prepare and maintain spreadsheets, trackers, and reports.
• Assist with client, vendor, subcontractor documentation (W-9s, COIs, etc.).
• Track deadlines, renewals, registrations, and certifications.
• Identify opportunities to improve administrative workflows and implement solutions.
• Provide support for special projects and company initiatives.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Problem solving

Independence

Microsoft Office

Office administration

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

EG&R Engineering, PC is seeking an Operations & Administrative Coordinator to streamline day-to-day operations across office functions, accounting coordination, proposal prep, and recruiting administration.

The ideal candidate learns quickly, prioritizes effectively, and takes ownership from start to finish while collaborating with leadership, project teams, and partners as the firm grows.