Engineering Operations & Administration Lead

Eg; Franklin Township (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Job summary

EG&R Engineering, PC is seeking an Operations & Administrative Coordinator to support the day-to-day operations of our growing engineering firm. This role provides administrative and business support across office operations, accounting coordination, proposal preparation, recruiting administration, and other company initiatives.

The ideal candidate is an intelligent and resourceful professional who learns quickly, manages competing priorities effectively, and takes ownership of assignments

Qualifications

• Bachelor’s degree preferred in business-related field.
• 2–5 years of administrative, operations, or office management experience.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication and professional style.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn new tools.

Responsibilities

• Support the COO and leadership with daily administrative and operational tasks.
• Coordinate office needs, supplies, vendors, mail, records, and admin functions.
• Assist with AP/AR, including invoice tracking, vendor docs, and expense organization.
• Support proposal preparation, document coordination, deadlines, and materials.
• Provide recruiting administration support and HR onboarding/offboarding tasks.
• Schedule meetings, manage calendars, and track action items and follow-ups.
• Prepare spreadsheets, trackers, and reports to support operations.
• Handle client, vendor, and regulatory records (W‑9s, COIs, agreements).
• Support compliance deadlines and corporate recordkeeping; identify workflow improvements.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Problem solving

Independent work

Microsoft Office

Education

Bachelor’s degree in Business Administration / related field

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

EG&R Engineering, PC is seeking an Operations & Administrative Coordinator to support the day-to-day operations of our growing engineering firm. This role provides administrative and business support across office operations, accounting coordination, proposal preparation, recruiting administration, and other company initiatives.

The ideal candidate is an intelligent and resourceful professional who learns quickly, manages competing priorities effectively, and takes ownership of assignments