Construction Ops & Office Coordinator – Fast-Paced Growth

OK Construction & Contracting, LLC; Pennington (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

OK Construction & Contracting, LLC is seeking an organized Operations & Office Coordinator to support both office and field operations in a fast-paced family-run construction environment. You will own core administrative processes and step in wherever needed to keep the business running smoothly.

Responsibilities span payroll, purchasing, field documentation, fleet and compliance duties, and vendor coordination. Growth potential exists with ownership and initiative in a collaborative team.

Qualifications

• Strong organizational and time management skills.
• Clear, direct communicator, especially when coordinating with field teams.
• Proficient in Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner).
• Able to learn and navigate systems like QuickBooks, ADP, Fieldwire, and vendor platforms.
• High level of accountability and follow-through.

Responsibilities

• Process and enter payroll (via Connecteam ADP) with accuracy and timeliness.
• Manage purchasing workflow: obtain vendor quotes, issue purchase orders (QuickBooks), track deliveries.
• Maintain daily/weekly field documentation (Fieldwire) and coordinate with foremen for reporting.
• Manage incoming/outgoing mail, shipping, checks; log activity in QuickBooks and deposit payments.
• Maintain certificates, licenses, compliance documentation; manage fleet documents (insurance, registrations, toll/EZ Pass).
• Ensure subcontractor documentation (COIs, W-9s, lien waivers) is current and on file prior to work/payment.
• Organize and manage material samples and storage.
• Maintain office organization, supplies, light upkeep, and run local errands.

Skills

Organizational skills

Time management

Communication

Accountability

MS Office proficiency

Tools

QuickBooks

ADP

Fieldwire

Vendor platforms

Job description

OK Construction & Contracting, LLC is seeking an organized Operations & Office Coordinator to support both office and field operations in a fast-paced family-run construction environment. You will own core administrative processes and step in wherever needed to keep the business running smoothly.

Responsibilities span payroll, purchasing, field documentation, fleet and compliance duties, and vendor coordination. Growth potential exists with ownership and initiative in a collaborative team.