Operations & Administrative Coordinator

EG&R Engineering PC; New Jersey; In loco; USD 52.000 - 76.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Vision insurance

Dental insurance

401(k) matching

Bonus based on performance

Paid time off

Opportunity for advancement

Competitive salary

Descrizione del lavoro

EG&R Engineering, PC is seeking an Operations & Administrative Coordinator to streamline day-to-day operations across office functions, accounting coordination, proposal prep, and recruiting administration.

The ideal candidate learns quickly, prioritizes effectively, and takes ownership from start to finish while collaborating with leadership, project teams, and partners as the firm grows.

Competenze

• Bachelor’s degree in a related field preferred (BA/BS).
• 2–5 years of administrative/operations experience required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Mansioni

• Support the COO and leadership with day-to-day administrative and business operations.
• Coordinate general office needs, supplies, vendors, and records.
• Assist Accounts Payable/Receivable administration, including invoice tracking and expense organization.
• Support proposal preparation and qualification materials.
• Support recruiting activities with EG&R’s recruiting resources.
• Assist with onboarding/offboarding and HR administration tasks.
• Coordinate meetings, calendars, internal communications, and follow-ups.
• Prepare and maintain spreadsheets, trackers, and reports.
• Assist with client, vendor, subcontractor documentation (W-9s, COIs, etc.).
• Track deadlines, renewals, registrations, and certifications.
• Identify opportunities to improve administrative workflows and implement solutions.
• Provide support for special projects and company initiatives.

Conoscenze

Organizational skills

Time management

Communication skills

Attention to detail

Problem solving

Independence

Microsoft Office

Office administration

Formazione

Bachelor's degree preferred

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Position Summary

EG&R Engineering, PC is seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing engineering firm. This role will provide administrative and business support across office operations, accounting coordination, proposal preparation, recruiting administration, and other company initiatives.

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance

Position Summary

EG&R Engineering, PC is seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of our growing engineering firm. This role will provide administrative and business support across office operations, accounting coordination, proposal preparation, recruiting administration, and other company initiatives.

The ideal candidate is an intelligent and resourceful professional who learns quickly, manages competing priorities effectively, and takes ownership of assignments from start to finish. This position offers broad exposure to the business side of an engineering firm and the opportunity to take on increasing responsibility as EG&R continues to grow.

Reporting Structure

This position reports to the Chief Operating Officer (COO) and will work closely with company leadership, project managers, engineers, and external business partners as needed.

Key Responsibilities

• Support the COO and company leadership with day-to-day administrative and business operations.
• Coordinate general office needs, supplies, vendors, incoming correspondence, records, and other administrative functions to help maintain an organized and efficient workplace.
• Assist with Accounts Payable and Accounts Receivable administration, including invoice tracking, vendor documentation, expense organization, payment support, and follow-up as directed.
• Support proposal preparation, including document coordination, formatting, assembling required information, tracking deadlines, and maintaining proposal and qualification materials.
• Provide administrative support for recruiting activities in coordination with EG&R’s recruiting resources
• Assist with employee onboarding and offboarding administration, personnel documentation, benefits-related coordination, and other HR administrative tasks as assigned.
• Coordinate meetings, calendars, internal communications, follow-ups, and action items as needed.
• Prepare and maintain spreadsheets, trackers, reports, and other tools used to support business operations.
• Assist with client, vendor, subcontractor, and business documentation, including W-9s, certificates of insurance, agreements, and other required records.
• Help track important deadlines, renewals, registrations, certifications, and other company compliance or administrative requirements.
• Identify opportunities to improve administrative workflows, organization, and efficiency and help implement practical solutions.
• Provide support for special projects and company initiatives as needs arise in a growing organization.

Qualifications

• Bachelor’s degree preferred in Business Administration, Management, Finance, Accounting, Human Resources, Communications, or a related field.
• 2-5 years of experience in an administrative, operations, office management, business coordination, or similar role preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities, deadlines, and follow-ups simultaneously.
• Excellent written and verbal communication skills and a professional communication style.
• High attention to detail, accuracy, and follow-through.
• Ability to learn quickly, exercise good judgment, solve problems, and work independently with appropriate direction.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel, required.
• Experience supporting accounting, proposals, recruiting, HR administration, or professional services operations is a plus.
• Ability to handle confidential business and employee information with discretion and professionalism.
• Experience in an engineering, architecture, construction, consulting, or other professional services environment is a plus.
• Valid driver’s license may be required for site visits or project-related travel.

Core Competencies

• Organization and Follow-Through
• Multitasking and Prioritization
• Communication
• Time Management
• Attention to Detail
• Problem Solving
• Initiative and Ownership
• Adaptability and Quick Learning
• Professionalism and Discretion
• Process Improvement
• Team Collaboration