Growth-Minded Administrative Assistant – Construction

Addison Group; Libertyville (IL); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Growth opportunities

Advancement based on performance

Hands-on industry training

Collaborative, team-oriented workplace

Company events and employee activities

401(k) with company match

Job summary

Addison Group is seeking an Administrative Assistant for a growing residential construction company in Libertyville, IL. You will be a key contact for customers, providing administrative and project coordination support to keep initiatives moving from inquiry through completion.

The ideal candidate balances organization, professionalism, and customer service, with opportunities to work closely with leadership, vendors, and internal teams.

Qualifications

• Minimum 2 years of admin/coordination experience.
• Strong communication and customer service skills.
• Detail-oriented with excellent organizational abilities.
• Able to manage multiple priorities and deadlines.
• Proficient with MS Office, especially Outlook; CRM/PM software helpful.

Responsibilities

• Welcome visitors and serve as a professional first point of contact.
• Answer calls, assist customers, and qualify new leads.
• Follow up with customers on active and upcoming projects.
• Prepare quotes, proposals, contracts, and project documents.
• Enter and maintain project and customer information in systems.
• Coordinate schedules, meetings, and follow-up activities.
• Gather field information and update project records.
• Assist with payment processing and customer account follow-up.
• Communicate with vendors and internal teams on project needs.
• Support permitting activities and local regulatory requirements.
• Explain products, services, pricing, and processes to customers.
• Assist with end-of-project follow-up and satisfaction efforts.
• Coordinate meetings and provide admin support to leadership.
• Maintain organized project files and current information.

Skills

2+ years experience

Communication

Customer service

Attention to detail

Multitasking

Independence

Problem-solving

Organization

Time management

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Office

CRM software

Project management software

Job description

Addison Group is seeking an Administrative Assistant for a growing residential construction company in Libertyville, IL. You will be a key contact for customers, providing administrative and project coordination support to keep initiatives moving from inquiry through completion.

The ideal candidate balances organization, professionalism, and customer service, with opportunities to work closely with leadership, vendors, and internal teams.