Construction Administrative Assistant (Lakeway, TX)

The Legacy Realty LLC; San Marcos (TX); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Job summary

Addison Group is seeking an Operations Administrator in Lakeway, TX to support project teams on administrative tasks for commercial construction projects. You will manage project documentation, subcontractor paperwork, invoices, schedules, and office operations, enabling Project Managers, Superintendents, and Field Engineers to stay on track.

This fast-paced role offers growth opportunities, a collaborative culture, and a stable work environment within a well-established construction company.

Qualifications

• 2+ years of administrative experience.
• Experience working in a construction or similar blue collar environment.
• High school diploma required.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced construction environment.
• Experience with Timberline, Timberscan, or SharePoint is preferred but not required.

Responsibilities

• Support Project Managers and Project Directors with daily administrative needs
• Create and maintain subcontractor purchase orders and billing schedules
• Process subcontractor invoices, change orders, and project documentation
• Upload, organize, and maintain project files in SharePoint
• Track subcontractor work orders through completion
• Maintain project schedules and reports using Excel
• Route project mail and correspondence to appropriate team members
• Perform general office duties including filing, scanning, data entry, answering phones, and document management
• Assist with additional administrative tasks to support active construction projects

Skills

Detail-oriented

Organizational skills

Time management

Communication skills

Multitasking

Proactive

Education

High school diploma

Tools

Microsoft Office Suite

SharePoint

Timberline

Timberscan

Job description

Job Title: Operations Administrator

Industry: Construction

Location: Lakeway, TX

Assignment Type: Contract-to-Hire

Pay: $20-24/hour during the contract period

Permanent Salary: $50,000–$55,000 annually

Work Schedule: Monday – Friday | Typically 7:00 AM – 4:00 PM

Benefits: Medical, Dental & Vision Insurance, 401K

About the Company

Our client is a well-established commercial construction company delivering complex public and private projects throughout Central Texas. They specialize in large-scale commercial developments and are known for their collaborative culture, technical expertise, and commitment to quality.

Position Overview

The Operations Administrator plays a critical role in keeping construction projects organized and running efficiently. This person will provide administrative support to Project Managers, Superintendents, and Field Engineers while managing project documentation, subcontractor paperwork, billing processes, schedules, and day-to-day office operations.

This is an excellent opportunity for someone who enjoys a fast-paced environment, thrives on organization, and wants to build a long-term career in commercial construction.

Key Responsibilities

• Support Project Managers and Project Directors with daily administrative needs
• Create and maintain subcontractor purchase orders and billing schedules
• Process subcontractor invoices, change orders, and project documentation
• Upload, organize, and maintain project files in SharePoint
• Track subcontractor work orders through completion
• Maintain project schedules and reports using Excel
• Route project mail and correspondence to appropriate team members
• Perform general office duties including filing, scanning, data entry, answering phones, and document management
• Assist with additional administrative tasks to support active construction projects

Qualifications

• 2+ years of administrative experience
• Experience working in a construction or any similar blue collar environment
• High school diploma required
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast-paced construction environment
• Experience with Timberline, Timberscan, or SharePoint is preferred but not required

What We're Looking For

We're seeking someone who is:

• Detail-oriented and highly organized
• Proactive with a "can-do" attitude
• Humble, collaborative, and willing to jump in wherever needed
• Able to work well with Project Managers, Superintendents, and field personnel
• Comfortable balancing multiple priorities while keeping projects organized

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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