Administrative Coordinator

Addison Group; Chicago (IL); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Administrative Coordinator in Chicago, IL for a temp-to-hire role. The position is onsite, 8:30 AM–5:00 PM, Monday–Friday, with benefits including medical, dental, vision, and 401(k).

You will handle reception, mail, and various clerical tasks to support the Office Manager and keep daily operations running smoothly. Ideal candidates are organized, detail-oriented, and capable of multitasking in a busy healthcare-related office.

Qualifications

• 1+ years of administrative, office support, reception, or related experience preferred.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Professional, approachable, and customer-service-focused demeanor.
• Ability to manage several responsibilities and prioritize effectively in a fast-paced setting.
• Strong attention to detail with consistent follow-through.
• Comfortable using Microsoft Office and standard workplace technology.

Responsibilities

• Provide reception coverage as needed, including welcoming visitors, answering incoming calls, and directing guests appropriately.
• Oversee daily incoming and outgoing mail and package distribution.
• Assist with general administrative and clerical responsibilities throughout the office.
• Maintain an organized and professional front office and shared workspace.
• Help monitor and replenish office supplies and other workplace materials.
• Handle copying, scanning, filing, document preparation, and other general office tasks.
• Provide day-to-day support to the Office Manager.
• Assist with internal projects and changing administrative priorities.
• Communicate professionally with employees, vendors, visitors, and external contacts.
• Help coordinate miscellaneous office needs to support efficient daily operations.
• Take on additional administrative assignments as needed.

Skills

Organizational skills

Time management

Verbal and written communication

Customer service

Independent worker

Team player

Microsoft Office

Tools

Microsoft Office

Job description

Location: Chicago, IL - North Side near Jefferson Park

Assignment Type: Temp-to-Hire

Pay: $18 - $20/hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM | 100% onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established organization within the healthcare and senior living industry. The organization offers a professional, service-focused environment and is seeking an additional team member to help support its growing day-to-day office needs.

Job Description:

Our client is seeking a dependable and organized Administrative Coordinator to provide a combination of office, reception, and administrative support. This position will play an important role in keeping daily office operations running smoothly while assisting employees, visitors, and outside contacts.

The ideal candidate is professional, personable, detail-oriented, and comfortable juggling a variety of responsibilities in a busy office environment.

Key Responsibilities:

• Provide reception coverage as needed, including welcoming visitors, answering incoming calls, and directing guests appropriately
• Oversee daily incoming and outgoing mail and package distribution
• Assist with general administrative and clerical responsibilities throughout the office
• Maintain an organized and professional front office and shared workspace
• Help monitor and replenish office supplies and other workplace materials
• Handle copying, scanning, filing, document preparation, and other general office tasks
• Provide day-to-day support to the Office Manager
• Assist with internal projects and changing administrative priorities
• Communicate professionally with employees, vendors, visitors, and external contacts
• Help coordinate miscellaneous office needs to support efficient daily operations
• Take on additional administrative assignments as needed

Qualifications:

• 1+ years of administrative, office support, reception, or related professional experience preferred
• Strong organizational and time-management abilities
• Excellent verbal and written communication skills
• Professional, approachable, and customer-service-focused demeanor
• Ability to manage several responsibilities and prioritize effectively in a fast-paced setting
• Strong attention to detail with consistent follow-through
• Comfortable using Microsoft Office and standard workplace technology
• Ability to work independently while contributing effectively as part of a team
• This is a temp-to-hire opportunity
• Target start date is ASAP
• Opportunity for long-term permanent employment
• Gain exposure to a variety of office operations and administrative responsibilities
• Collaborative and professional work environment
• Opportunity to work within an established healthcare and senior living organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.