Group Executive Assistant to SVP & Leadership Team

Nscale; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Salary range: USD 90,000–150,000 per年

Job summary

Nscale is seeking a highly organized Group Executive Assistant to provide administrative and operational support across the SVP’s leadership team. This is a group-support role and does not provide dedicated support to an individual executive.

You will report to the Executive Assistant to the SVP, Global Data Center Programs & NA Delivery. The role sits within the SVP’s organization and will be onboarded, trained, and guided by the Executive Assistant.

Qualifications

• 3+ years of experience in administrative, team assistant, coordinator, or executive-support roles in fast-paced environments.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to manage multiple priorities, schedules, and deadlines with a high level of accuracy.
• Experience coordinating complex meetings and domestic and international travel.
• Strong written and verbal communication skills; professional, approachable, and responsive.
• Sound judgment and discretion when handling confidential or sensitive information.
• Adaptable, resourceful, and calm under pressure when priorities change.
• Experience in a start-up or scale-up environment is a plus.

Responsibilities

• Coordinate complex schedules and meetings across time zones for the leadership team, including meeting changes and logistics.
• Track team action items and follow-ups from leadership meetings to keep priorities on track.
• Assist with agendas and preparation of materials for operational reviews and cross-functional sessions.
• Arrange domestic and international travel for the leadership team, including visas, itineraries, accommodations, ground transportation, and expenses.
• Draft, edit, format, and distribute correspondence, presentations, reports, trackers, and other team documents.
• Support leadership offsites, operational events, site visits, and cross-functional initiatives.
• Process expense reports and assist with purchase requests, invoice coordination, and basic budget tracking.
• Anticipate administrative needs and maintain an organized environment for the leadership team.
• Collaborate with the Executive Assistant and other EAs on shared coverage and projects.

Skills

Organizational skills

Time management

Communication skills

Discretion

Calm under pressure

Tools

Google Workspace

Job description

Nscale is seeking a highly organized Group Executive Assistant to provide administrative and operational support across the SVP’s leadership team. This is a group-support role and does not provide dedicated support to an individual executive.

You will report to the Executive Assistant to the SVP, Global Data Center Programs & NA Delivery. The role sits within the SVP’s organization and will be onboarded, trained, and guided by the Executive Assistant.