Group Executive Assistant, AMERS

Nscale; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Salary range: USD 90,000–150,000 per年

Job summary

Nscale is seeking a highly organized Group Executive Assistant to provide administrative and operational support across the SVP’s leadership team. This is a group-support role and does not provide dedicated support to an individual executive.

You will report to the Executive Assistant to the SVP, Global Data Center Programs & NA Delivery. The role sits within the SVP’s organization and will be onboarded, trained, and guided by the Executive Assistant.

Qualifications

• 3+ years of experience in administrative, team assistant, coordinator, or executive-support roles in fast-paced environments.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to manage multiple priorities, schedules, and deadlines with a high level of accuracy.
• Experience coordinating complex meetings and domestic and international travel.
• Strong written and verbal communication skills; professional, approachable, and responsive.
• Sound judgment and discretion when handling confidential or sensitive information.
• Adaptable, resourceful, and calm under pressure when priorities change.
• Experience in a start-up or scale-up environment is a plus.

Responsibilities

• Coordinate complex schedules and meetings across time zones for the leadership team, including meeting changes and logistics.
• Track team action items and follow-ups from leadership meetings to keep priorities on track.
• Assist with agendas and preparation of materials for operational reviews and cross-functional sessions.
• Arrange domestic and international travel for the leadership team, including visas, itineraries, accommodations, ground transportation, and expenses.
• Draft, edit, format, and distribute correspondence, presentations, reports, trackers, and other team documents.
• Support leadership offsites, operational events, site visits, and cross-functional initiatives.
• Process expense reports and assist with purchase requests, invoice coordination, and basic budget tracking.
• Anticipate administrative needs and maintain an organized environment for the leadership team.
• Collaborate with the Executive Assistant and other EAs on shared coverage and projects.

Skills

Organizational skills

Time management

Communication skills

Discretion

Calm under pressure

Tools

Google Workspace

Job description

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you will build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you will contribute to building the technology that powers the future.

About the Role

We are seeking a highly organized and proactive Group Executive Assistant to provide administrative and operational support across the SVP’s wider leadership team. This is a group-support role and does not provide dedicated support to an individual executive.

The Group Executive Assistant will report to the Executive Assistant to the SVP, Global Data Center Programs & NA Delivery. The role sits within the SVP’s organization and will be onboarded, trained, and guided by the Executive Assistant.

What You Will Be Doing

• Calendar & Meeting Coordination: Coordinate complex schedules and meetings across time zones for the leadership team, including meeting changes, logistics, and routine communications.
• Operational Coordination: Track team action items and routine follow-ups from leadership meetings, helping to ensure priorities and deliverables remain on track.
• Meeting Preparation: Assist with agendas and preparation of materials for operational reviews, team meetings, and cross-functional sessions.
• Travel & Logistics: Arrange domestic and international travel for the leadership team, including visas, itineraries, accommodations, ground transportation, and expense coordination.
• Documentation & Reporting: Draft, edit, format, and distribute correspondence, presentations, reports, trackers, and other team documentation.
• Event & Project Support: Assist with leadership offsites, operational events, site visits, and cross-functional initiatives led by the team.
• Expenses & Budget Support: Process expense reports and assist with purchase requests, invoice coordination, and basic budget tracking as required.
• Forward Planning: Anticipate administrative and logistical needs, resolve routine issues proactively, and create an organized environment that enables the leadership team to focus on its priorities.
• EA Collaboration: Work closely with the Executive Assistant and other EAs on shared coverage, coordination, and team projects.

About You

• 3+ years of experience in an administrative, team assistant, coordinator, or executive-support role in a fast-paced environment.
• Exceptional organizational skills and strong attention to detail.
• Proven ability to manage multiple priorities, schedules, and deadlines with a high level of accuracy.
• Experience coordinating complex meetings and domestic and international travel.
• Strong written and verbal communication skills; professional, approachable, and responsive.
• Sound judgment and discretion when handling confidential or sensitive information.
• Adaptable, resourceful, and calm under pressure when priorities change.
• Experience in a start-up or scale-up environment is a plus.
• Advanced proficiency in Google Workspace.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. Additional duties may be assigned by management, consistent with the skills and qualifications required for the role.

Inclusion at Nscale

At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from people of all backgrounds, experiences, and abilities. If there is anything we can do to accommodate your specific situation, please let us know.

The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range

$90,000 - $150,000 USD

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. Nscale does not accept unsolicited candidate submissions from recruitment agencies.