Grants-Funded Administrative Specialist

County of DuPage; Wheaton (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

County of DuPage–Workforce Development Division is seeking an Administrative Specialist to support office operations, assist clients and vendors, and manage filing, reporting, and budget-related documents. Strong MS Office skills and public-facing experience are preferred.

The role involves handling inquiries, processing transactions, and preparing correspondence and reports in a grant-funded environment with comprehensive benefits and paid time off.

Qualifications

• High School Diploma or GED is required.
• Four years of administrative support experience with public contact.
• Passing score on Basic Word and Basic Excel.
• Associates or college degree preferred.
• Proficiency with MS Office.

Responsibilities

• Ensure office operations comply with policy standards.
• Assist inquiries from clients, the public, and other contacts.
• Assist with completing forms and filing paperwork.
• Screen telephone calls, emails, and visitors.
• Process transactions and complete assigned projects independently.
• Prepare reports, charts and tables from data.
• Maintain files related to budgets and accounts payable.
• Answer complex inquiries about policies or procedures.

Skills

MS Office proficiency

Education

High School Diploma or GED

Associate or college degree (preferred)

Tools

MS Office

Job description

County of DuPage–Workforce Development Division is seeking an Administrative Specialist to support office operations, assist clients and vendors, and manage filing, reporting, and budget-related documents. Strong MS Office skills and public-facing experience are preferred.

The role involves handling inquiries, processing transactions, and preparing correspondence and reports in a grant-funded environment with comprehensive benefits and paid time off.