HR Office Assistant — Admin & Data Entry Specialist

County of DuPage; Wheaton (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending accounts

Life insurance

Pension

Deferred compensation plan

Tuition reimbursement

Pre-paid legal

Credit union

Paid holidays with pay when required

Vacation time

Sick time

Paid Leave

Job summary

DuPage County's Human Resources Department is seeking a reliable Office Assistant to perform routine clerical tasks, greet visitors, answer phones, manage calendars, and input data into databases in a busy government office.

The role requires basic Word and Excel skills, a high school diploma or GED, and careful adherence to policies. You will support benefits information, payroll-related documents, and general departmental communications for employees and the public.

Qualifications

• Two years of experience in general office work which required skilled typing.
• Passing score on basic Word and Excel tests is required.
• A pre-employment background check is required.

Responsibilities

• Performs various routine clerical duties, e.g. using standard office equipment, answering and screening incoming phone calls, taking and transmitting messages, maintaining calendars, data entry, scanning, photocopying, typing, and word processing.
• Acts as a counter clerk or receptionist, greeting individuals and directing them to the proper location
• Receives and issues documents
• Composes original form letters
• Receives, sorts, distributes and reviews internal and external mail independently attaching relevant file(s)
• Prepares and mails out documentation for Leaves: FMLA, COBRA, PLOA, etc.
• Assists with new hire paperwork
• Completes basic employment verifications
• Files documents alphabetically and numerically
• Provides and interprets information regarding department policies, procedures and programs to employees and/or the public
• Verifies and reviews the receiving and processing of forms
• Utilizes a variety of Microsoft Office Suite software applications
• Prepares documents for scanning and filing
• Identifies and resolves discrepancies in accordance with department standards

Skills

Typing

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

DuPage County's Human Resources Department is seeking a reliable Office Assistant to perform routine clerical tasks, greet visitors, answer phones, manage calendars, and input data into databases in a busy government office.

The role requires basic Word and Excel skills, a high school diploma or GED, and careful adherence to policies. You will support benefits information, payroll-related documents, and general departmental communications for employees and the public.