Office Assistant

County of DuPage; Wheaton (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending accounts

Life insurance

Pension

Deferred compensation plan

Tuition reimbursement

Pre-paid legal

Credit union

Paid holidays with pay when required

Vacation time

Sick time

Paid Leave

Job summary

DuPage County's Human Resources Department is seeking a reliable Office Assistant to perform routine clerical tasks, greet visitors, answer phones, manage calendars, and input data into databases in a busy government office.

The role requires basic Word and Excel skills, a high school diploma or GED, and careful adherence to policies. You will support benefits information, payroll-related documents, and general departmental communications for employees and the public.

Qualifications

• Two years of experience in general office work which required skilled typing.
• Passing score on basic Word and Excel tests is required.
• A pre-employment background check is required.

Responsibilities

• Performs various routine clerical duties, e.g. using standard office equipment, answering and screening incoming phone calls, taking and transmitting messages, maintaining calendars, data entry, scanning, photocopying, typing, and word processing.
• Acts as a counter clerk or receptionist, greeting individuals and directing them to the proper location
• Receives and issues documents
• Composes original form letters
• Receives, sorts, distributes and reviews internal and external mail independently attaching relevant file(s)
• Prepares and mails out documentation for Leaves: FMLA, COBRA, PLOA, etc.
• Assists with new hire paperwork
• Completes basic employment verifications
• Files documents alphabetically and numerically
• Provides and interprets information regarding department policies, procedures and programs to employees and/or the public
• Verifies and reviews the receiving and processing of forms
• Utilizes a variety of Microsoft Office Suite software applications
• Prepares documents for scanning and filing
• Identifies and resolves discrepancies in accordance with department standards

Skills

Typing

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

We are pleased to offer the opportunity to work as an Office Assistant within DuPage County's Human Resources Department.

DuPage County is an Equal Opportunity Employer

This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.

To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.

For detailed information on paid time off, visit Employee Policy Manual, Section 5.

Responsibilities Include:

• Performs various routine clerical duties, e.g. (utilizing standard office equipment, to include: answer and screen incoming phone calls, taking and transmitting messages, maintaining calendars, keyboarding information into databases, scanning, photocopying, performing data entry, faxing documents, typing, and word processing)
• Acts as a counter clerk or receptionist, greeting individuals and, or directing them to the proper location
• Receives and issues documents
• Composes original form letters
• Receives, sorts, distributes and reviews internal and external mail independently attaching relevant file(s), and responding to basic mail requests
• Prepare and mail out documentation for Leaves: FMLA, COBRA, PLOA, etc.
• Assists with new hire paperwork
• Completes basic employment verifications
• Files documents alphabetically and numerically
• Provides and interprets information regarding department policies, procedures and programs to employees and/or the public
• Verifies and reviews the receiving and processing of forms
• Utilizes a variety of Microsoft Office Suite software applications
• Prepares documents for scanning and filing
• Identifies and resolves discrepancies in accordance with department standards

Requirements include the following experience or equivalent combination of training and experience:

• High School Diploma or GED equivalent.
• Two years of experience in general office work which required skilled typing

A passing score on basic Word and Excel tests are required.

A pre-employment background check is required.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.