Finance & Programs Operations Specialist

DuPage Foundation; Downers Grove (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

DuPage Foundation is seeking a Finance & Programs Coordinator to support core operations, including gift processing, grantmaking, and internal coordination. The role delivers high-quality administrative and operational support to the Finance and Programs teams, ensuring accuracy and timeliness for constituents and partners.

The ideal candidate is highly organized, detail-oriented, and dependable, with strong interpersonal and communication skills, and proficiency in spreadsheets and data

Qualifications

• Bachelor’s degree or other post-secondary education preferred with three or more years of related experience supporting senior leaders or teams in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Outstanding verbal and written communication skills.
• Professional, collaborative demeanor with strong interpersonal and problem-solving skills.

Responsibilities

• Coordinate scheduling, meetings, and administrative support for the Vice Presidents for Finance and Programs.
• Prepare agendas, materials, and take minutes for committee meetings.
• Maintain annual compliance items and documentation for staff and volunteers.
• Enter and manage data in the Foundation’s database and other systems.
• Provide backup reception coverage and assist with internal meetings and events.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Interpersonal skills

Discretion / confidentiality

Relationship building

Problem-solving

Team collaboration

Education

Bachelor’s degree or post-secondary education

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Database management

Job description

DuPage Foundation is seeking a Finance & Programs Coordinator to support core operations, including gift processing, grantmaking, and internal coordination. The role delivers high-quality administrative and operational support to the Finance and Programs teams, ensuring accuracy and timeliness for constituents and partners.

The ideal candidate is highly organized, detail-oriented, and dependable, with strong interpersonal and communication skills, and proficiency in spreadsheets and data