Grants & Finance Administrative Assistant

Frederick County Public Schools; Winchester (VA); On-site; USD 45,000 - 73,000; Full time

Job summary

Frederick County Public Schools in Winchester, Virginia seeks an Administrative Assistant III for the SSC/Bright Futures program. The role requires handling complex clerical work, purchasing, bookkeeping, and grant management while coordinating with students, families, schools, and community partners.

The position supports multiple Bright Futures initiatives, maintains confidential records, and interacts with diverse stakeholders.

Qualifications

• Associate’s degree or higher preferred; substitution possible for experience.
• Minimum of three years secretarial experience.
• Bookkeeping experience in areas such as accounts payable, budgeting, GL posting, reconciliations, and/or fund accounting.
• Advanced technical strengths in Google, Excel, Microsoft, and Student Information System.
• Grant management experience preferred.

Responsibilities

• Plans, schedules, and performs complex clerical work for the specialized function.
• Processes purchase orders and invoices.
• Prepares requisitions, vouchers, and budget data; performs bookkeeping as assigned.
• Produces monthly financial reports.
• Maintains Bright Futures files and student files.
• Manages inventory of Bright Futures items and ordering timelines.
• Supports Bright Futures initiatives including staffing of food program and holiday/summer programs.

Skills

Secretarial experience

Accounts payable

Budget monitoring

General ledger posting

Microsoft Office

Google apps

Student Information System

Grant management

Confidentiality

Multitasking

Communication skills

Organizational skills

Education

Associate’s degree

Tools

Google

Excel

Microsoft Office

Student Information System

Job description

Frederick County Public Schools in Winchester, Virginia seeks an Administrative Assistant III for the SSC/Bright Futures program. The role requires handling complex clerical work, purchasing, bookkeeping, and grant management while coordinating with students, families, schools, and community partners.

The position supports multiple Bright Futures initiatives, maintains confidential records, and interacts with diverse stakeholders.