Grants & Events Administrative Assistant I

Joliet Junior College; West Allis (WI); On-site; USD 30,000 - 32,000; Full time

Job summary

Joliet Junior College in Wisconsin invites applications for the Administrative Assistant I (TEMP) to provide essential administrative support to the Entrepreneur and Business Center. Responsibilities include maintaining grant records, tracking deadlines, preparing correspondence and reports, updating departmental guides, and monitoring budgets and expenditures.

Additional duties include processing financial transactions, managing department credit card accounts, coordinating travel and visits,

Qualifications

• Associate’s degree or equivalent experience required.
• Two years of professional work experience.
• Strong written and oral communication skills.
• Proficiency in MS Office applications and Canva; ability to learn department software including HubSpot.
• Discretion with confidential information and strong customer service.
• Ability to collaborate across college departments and external partners.

Responsibilities

• Provide administrative support to the department manager and EBC team.
• Manage grant records, deadlines, and related reports.
• Monitor budgets and process financial transactions.
• Reconcile department credit card statements and budget adjustments.
• Coordinate appointments, travel, and event logistics; assist with presentations and trainings.
• Prepare correspondence and internal/external reports; support publication of events.

Skills

MS Office

Canva

HubSpot

Written and oral communication

Detail-oriented

Education

Associate’s degree

Bachelor’s degree preferred

Tools

HubSpot

Canva

Job description

Joliet Junior College in Wisconsin invites applications for the Administrative Assistant I (TEMP) to provide essential administrative support to the Entrepreneur and Business Center. Responsibilities include maintaining grant records, tracking deadlines, preparing correspondence and reports, updating departmental guides, and monitoring budgets and expenditures.

Additional duties include processing financial transactions, managing department credit card accounts, coordinating travel and visits,