Part-Time Grants & Administrative Support Specialist

Madison College; Madison (WI); Hybrid; USD 32,250,000 - 40,317,000; Part time

Job summary

Madison College is seeking a part-time Administrative Assistant to support the CREATE project within the School of Engineering, Science, and Mathematics. The role focuses on procurement, vendor payments, and grant reporting for a NSF-funded center.

The position includes managing events, coordinating communications, and maintaining grant-related records. Hybrid schedule is 3 days on campus and 2 days remote, with progression opportunities and internal salary guidelines for performance.

Qualifications

• Associates Degree or equivalent relevant work experience.
• 2+ years of relevant work experience in administrative roles.
• Experience with procurement, scheduling, and records management is a plus.

Responsibilities

• Manage quotes, bids, and purchasing contracts; process purchase orders in Workday.
• Verify deliveries and invoices for grant-related services.
• Coordinate events, workshops, and meetings; handle logistics for participants and venues.
• Provide administrative support: calendar coordination, travel, marketing support, records management.
• Handle stipends, consultant payments, and grant-related expense tracking; ensure compliance.

Skills

Administrative support

Time management

Customer service

Education

Associates Degree

Tools

Workday system

Job description

Madison College is seeking a part-time Administrative Assistant to support the CREATE project within the School of Engineering, Science, and Mathematics. The role focuses on procurement, vendor payments, and grant reporting for a NSF-funded center.

The position includes managing events, coordinating communications, and maintaining grant-related records. Hybrid schedule is 3 days on campus and 2 days remote, with progression opportunities and internal salary guidelines for performance.