Grants Billing & Accounts Receivable Specialist

Casa de los Niños; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Casa de los Niños in Tucson, AZ seeks an Accounts Receivable Specialist to ensure funding from all grant and contract funders is received and to handle cash receipt functions per contractual standards.

Key duties include generating contract billings, processing payments, and ensuring expenses stay within contract budgets; you will also handle month-end reconciliations and reporting for auditors.

Qualifications

• Two years accounting and accounts receivable or payable experience.
• Familiarity with GAAP principles.
• Ability to create and post monthly journal entries.
• Experience in Microsoft tools like Excel, Word, Outlook.
• Multi View accounting software, arithmetical accuracy, advanced data entry skills.
• Ability to work independently.
• Strong attention to detail is required.
• Excellent internal and external customer skills.
• Ability to manage time effectively.

Responsibilities

• Generate, verify, and send accurate contract billings, providing information in the form and content required by each contract or grant.
• Processes any payments received for services provided to third party entities.
• Verifies that all expenses are within the budgetary limitations of the contract.
• Performs contract administration duties to ensure compliance with reporting requirements of all funders.
• Monitor aging reports to identify overdue accounts, contact payers regarding past-due balances
• Investigate and resolve billing anomalies, payment variations, or customer disputes by collaborating with specific program leadership.
• Post, reconcile, and organize payments via check or ACH in a timely and accurate manner.
• Conduct month-end and year-end ledger reconciliations and prepare receivable accounts reports for financial management and outside auditors.
• Performs other duties as assigned.

Skills

GAAP principles

Journal entries

Time management

Detail orientation

Customer service

Tools

Excel

Word

Outlook

Multi View accounting software

Job description

Casa de los Niños in Tucson, AZ seeks an Accounts Receivable Specialist to ensure funding from all grant and contract funders is received and to handle cash receipt functions per contractual standards.

Key duties include generating contract billings, processing payments, and ensuring expenses stay within contract budgets; you will also handle month-end reconciliations and reporting for auditors.