Accounts Receivable Specialist (7462)

Mercy House; Santa Ana (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Mercy House in Santa Ana, CA is seeking an Accounts Receivable Specialist to prepare grant invoices and manage related accounting tasks. The role requires reading grant contracts, processing reimbursements, and ensuring compliance with grantor requirements.

The position supports the Accounting Department and collaborates with program staff to resolve issues. Ideal candidates will have an Associate Degree in Accounting or 3–5 years of accounting experience, strong Excel/Word skills, and a

Qualifications

• Non-profit accounting concepts including GAAP.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Detail-oriented with ability to meet deadlines.
• Experience with grant invoicing is a plus.

Responsibilities

• Prepare monthly, quarterly, and annual grant invoices.
• Gather support documents for charges.
• Analyze grant revenue and expenses; prepare journal entries.
• Monitor spending variances and budgets; update projections.
• Participate in annual contract closeout and audits.

Skills

Dependability

Attention to detail

Communication

Deadline management

Teamwork

Multitasking

GAAP familiarity

Education

Associate Degree in Accounting

3–5 years accounting experience

Tools

Excel

Word

Job description

Job Details: Job Location: Golden Circle - Santa Ana, CA, Position Type: Full Time, Education Level: Not Specified, Salary Range: $23.00 - $24.00Hourly, Job Shift: Day, Job Category: Accounting, Introduction: The Accounts Receivable Specialist is responsible for preparing monthly, quarterly, and annual grant invoices. Such duties include reading and understanding grant contracts, preparing, and processing contract reimbursement requests, and following through with collectability. This position also participates in various other duties in the Accounting Department.

Essential Duties and Responsibilities:

• Ensure invoicing and reporting of expenses comply and adhere to grantor specific regulations, and assist to resolve any issues surrounding grant invoices, including disallowed expenses or technical issues. This requires working with grantors’ account departments and program staff via mail, phone, or email.
• Gather support documents for charges.
• Analyze assigned grants revenue and expense accounts to identifying errors in posting or omissions by applying appropriate accounting standards. Prepare & record monthly journal entries and reconcile to general ledger.
• Monitor spending variances to budgets and assist in budget modifications. Maintain updated projections for all assigned grants.
• Participate in annual contract closeout processes and prepare related calculations and reconciliations. Ensure financial records are maintained in accordance with GAAP and any funding source requirements.
• General Accounting and Month End Close: Support grant audits and annual audits as requested.
• Ensures that effective control procedures and policies are maintained.
• Collaborate with team members in AP and AR to assist with ad-hoc projects and miscellaneous tasks.

Qualifications:

Skills required: Dependability, accountability, attentiveness to detail, effectiveness with oral and written communication, able to meet deadlines, able to work independently, able to work co-operatively as a part of a team, able to multi-task and able to use sound judgment. Is familiar with all non-profit accounting concepts including GAAP. Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations.

Financial Accounting Associate Candidate:

• Has a basic knowledge of accrual and cash accounting.
• Is highly organized and detail oriented.
• Has a proven ability to maintain confidentiality.
• Is self-motivated and strong on follow-through.
• Has excellent working knowledge of Excel and Word and written and oral communication skills.
• Has the ability to prioritize and multi-task in a fast-paced work environment.
• Possesses analytical and problem-solving skills.
• Preference: Minimum Associate Degree in Accounting, or 3-5 years professional experience in an accounting environment.