Accounts Receivable Specialist

Casa de los Ninos; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Casa de los Niños in Tucson, AZ seeks an Accounts Receivable Specialist to ensure funding from all grant and contract funders is received and to handle cash receipt functions per contractual standards.

Key duties include generating contract billings, processing payments, and ensuring expenses stay within contract budgets; you will also handle month-end reconciliations and reporting for auditors.

Qualifications

• Two years accounting and accounts receivable or payable experience.
• Familiarity with GAAP principles.
• Ability to create and post monthly journal entries.
• Experience in Microsoft tools like Excel, Word, Outlook.
• Multi View accounting software, arithmetical accuracy, advanced data entry skills.
• Ability to work independently.
• Strong attention to detail is required.
• Excellent internal and external customer skills.
• Ability to manage time effectively.

Responsibilities

• Generate, verify, and send accurate contract billings, providing information in the form and content required by each contract or grant.
• Processes any payments received for services provided to third party entities.
• Verifies that all expenses are within the budgetary limitations of the contract.
• Performs contract administration duties to ensure compliance with reporting requirements of all funders.
• Monitor aging reports to identify overdue accounts, contact payers regarding past-due balances
• Investigate and resolve billing anomalies, payment variations, or customer disputes by collaborating with specific program leadership.
• Post, reconcile, and organize payments via check or ACH in a timely and accurate manner.
• Conduct month-end and year-end ledger reconciliations and prepare receivable accounts reports for financial management and outside auditors.
• Performs other duties as assigned.

Skills

GAAP principles

Journal entries

Time management

Detail orientation

Customer service

Tools

Excel

Word

Outlook

Multi View accounting software

Job description

Job Summary:

The Accounts Receivable Specialist is responsible for ensuring that the organization receives payment from all funders of grants and contracts. In addition, performs any cash receipt functions and administration duties per the compliance standards of all contracts.

Essential Duties:

• Generate, verify, and send accurate contract billings, providing information in the form and content required by each contract or grant.
• Processes any payments received for services provided to third party entities.
• Verifies that all expenses are within the budgetary limitations of the contract.
• Performs contract administration duties to ensure compliance with reporting requirements of all funders.
• Monitor aging reports to identify overdue accounts, contact payers regarding past-due balances
• Investigate and resolve billing anomalies, payment variations, or customer disputes by collaborating with specific program leadership.
• Post, reconcile, and organize payments via check or ACH in a timely and accurate manner.
• Conduct month-end and year-end ledger reconciliations and prepare receivable accounts reports for financial management and outside auditors.
• Performs other duties as assigned.

Required Education/Experience/Skills/Abilities:

• Two years accounting and accounts receivable or payable experience.
• Familiarity with GAAP principles.
• Ability to create and post monthly journal entries.
• Experience in Microsoft tools like Excel, Word, Outlook.
• Multi View accounting software, arithmetical accuracy, advanced data entry skills.
• Ability to work independently.
• Strong attention to detail is required.
• Excellent internal and external customer skills.
• Ability to manage time effectively.
• Must be able to meet training and organization requirements for the position.
• Must foster an environment that is solution-focused, dedicated, and compassionate to support the organization's mission, values, and strategic direction.
• Must exhibit a demonstrated commitment to diversity and inclusion, valuing diverse perspectives and encouraging contributions by all team members.
• Must possess or be able to qualify for and maintain a valid Arizona department of public safety level one fingerprint clearance card.
• Must possess and maintain a valid Arizona driver's license and be insurable under the organization's automobile policy.

Supervisory Responsibility:

• No

Level of Supervision:

• Moderate

Work Environment:

• Work is generally performed within an office environment, with standard office equipment available.

Position Physical Demands:

• Occasional to moderate physical effort (lift/carry up to 25 lbs.).
• Occasional to moderate reaching, bending, stooping, kneeling or crouching.

Driving Requirements:

• No Driving Requirements.
• Non-Applicable

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, and responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.