Grants Coordinator

Clarity Recruiting; New York (NY); Hybrid; USD 45,000 - 49,000; Full time

Job summary

Clarity Recruiting is assisting a well-established nonprofit in New York, NY to hire a Temporary Grants Coordinator. This hybrid role combines on-site and remote work, with a schedule of Monday–Friday, and a pay rate of $33–$35.75 per hour.

It is temporary with an ASAP start through June 2027. You will manage the financial administration of grants, track expenditures, prepare financial reports, process reimbursements, and ensure funding requirements are met.

Qualifications

• 2–4 years of accounting, grants management, or nonprofit finance experience.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Bachelor's degree or equivalent professional experience.

Responsibilities

• Assist with month-end close activities, including journal entries, schedules, and reconciliations.
• Prepare monthly grant release and accrued revenue entries.
• Conduct budget-to-actual variance analyses and monitor grant expenditures.
• Collaborate with internal teams to ensure grant spending aligns with budgets and funding requirements.
• Prepare and submit grant reimbursement requests, invoices, and financial reports.
• Compile supporting documentation and reconcile grant revenue with the general ledger.

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Education

Bachelor's degree or equivalent

Tools

Excel

Google Sheets

Job description

Temporary Grants Coordinator – Nonprofit Organization

Location: New York, NY (Manhattan – Hybrid)

Pay Rate: $33-$35.75/hour

Schedule: Monday–Friday, 10am-6pm (3 days onsite)

Duration: Temporary, ASAP start through June 2027

About the Opportunity

Our client, a well-established nonprofit organization dedicated to community advocacy, social justice, and providing essential services to underserved populations, is seeking a Temporary Grants Coordinator to support its Finance team.

This position will play an important role in managing the financial administration of public and private grants, including tracking expenditures, preparing financial reports, processing reimbursements, and ensuring compliance with funding requirements.

The ideal candidate will bring 2–4 years of accounting or grants management experience, strong Excel skills, and excellent attention to detail. This is a great opportunity for a finance professional interested in supporting a mission-driven organization.

Key Responsibilities

Grant Accounting & Financial Reporting

• Assist with month-end close activities, including journal entries, supporting schedules, and general ledger reconciliations.
• Prepare monthly grant release and accrued revenue entries.
• Conduct budget-to-actual variance analyses and monitor grant expenditures.
• Collaborate with internal teams to ensure grant spending aligns with approved budgets and funding requirements.

Invoicing, Reimbursements & Compliance

• Prepare and submit grant reimbursement requests, invoices, and financial reports for public and private funding agencies.
• Compile supporting documentation, including payroll records, vendor receipts, and expenditure reports.
• Reconcile grant revenue, accounts receivable, and expenditure accounts against general ledger balances.
• Monitor outstanding government receivables and assist with collections and reconciliation.
• Ensure financial reporting and reimbursement submissions comply with grant and contract requirements.
• Maintain accurate financial records and documentation across government grant management portals.
• Organize grant agreements, contract modifications, financial records, and related correspondence.
• Track reporting deadlines and coordinate with internal stakeholders to ensure timely submissions.
• Support audit preparation and other grant administration activities as needed.

Qualifications

Required:

• 2–4 years of relevant accounting, grants management, or nonprofit finance experience.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Bachelor's degree or equivalent professional experience.

Preferred:

• Experience with restricted funds accounting.
• Familiarity with government grants, contracts, and reimbursement processes.
• Experience working with accounting software such as Sage Intacct.
• Bachelor's degree in Accounting, Finance, Nonprofit Management, or a related field.
• Previous experience working within a nonprofit or mission-driven organization.